Job Description

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Overview

The administration supervisor is responsible for directing the administrative activities of the team with the objective of providing reliable, cost-effective administrative capability across the business value chain.

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Qualifications

Grade 12
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Experience

3 year demonstrated experience a supervisor/manager. 3 years demonstrated supervisory experience within the finance and administration fields.
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Duties

Enabled Resources for Optimal Delivery

Develop a team structure that guarantees optimal service delivery. Manage the administration team's activities by scheduling work assignments, setting priorities, and directing the work of subordinate. employees to improve transaction throughout. Developed skillsets and high-performance employees through mentoring, technical and business training, and challenging assignments. that build confidence and demonstrate the team's ability to make significant contributions to the business.

Implemented and improved processes/systems

Implement simplified core processes to improve transaction throughout. Identify administration processes bottlenecks and introduce improved/streamlined workflow processes. Work with business solutions team to ensure systems integration and ensure the embedding of digital technology where applicable.

Managed process/systems complianc

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Develop measurement criteria to ensure that the administration teams comply with the defined processes and systems and continuously monitor their compliance. Manage quality control processes related to master data, ensure compliance with relevant policies and procedures, and the quality an accuracy thereof.

Reliable Information

Develop standard weekly/monthly/annual management reports to enable business decision making and customise these whenever requested by management. Develop exception reports to highlight data inconsistencies and implement relevant corrective measures.

Travel to various operational sites manage administrative duties and meet with site operational team

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Job Competencies

Job Related Skills

Proficiency in MS office. Attention to detai.l Report writing abilities. Strong communication skills. Ability to present information in a consistent, organized and accurate way. Demonstrated ability in coordinating multiple administrative deliverables across geographic areas, driving process adherence and systems. adoption while conforming to company policies. Proven ability to work effectively cross-functionally. Ability to communicate in both a verbal and written manner and work effectively across all levels. Ability to solve problems and make decisions. Proficiency in MS Office (Word, Excel, and PowerPoint. Proficiency in systems such as Microsoft D365, SAP Ariba.
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General

Occupational Level: Junior Management/Skilled