Job Description

An opportunity has arisen for a high calibre Administration Clerk, located in Springs, to assist with operational duties, to ensure that trip numbers are recorded on the PODxe2x80x99s, record all the info on the PODxe2x80x99s on a schedule /register for submission to revenue clerk and receive signed proof of submission which must be filed. Please refer to the minimum requirements, duties and responsibilities below for further information.
Minimum Requirements

• Matric xe2x80xa2 Tertiary Qualification beneficial xe2x80xa2 1 -4 years Operational Admin Experience Management competencies: xe2x80xa2 Organising resources xe2x80xa2 Controlling utilization of resources and operational activities xe2x80xa2 Report writing and computer skills People management competencies: xe2x80xa2 Communication skills xe2x80xa2 Handling conflict xe2x80xa2 Valuing diversity Self Management competencies: xe2x80xa2 Pursuing learning opportunities and self-development xe2x80xa2 Time-Management xe2x80xa2 Customer Management competencies xe2x80xa2 Building & maintaining relations xe2x80xa2 Handling complaints/incidents xe2x80xa2 MUST be willing to work shift morning / afternoon / night xe2x80xa2 Must be willing to work weekends, day and night shift xe2x80xa2 MUST have own/reliable transportation

Duties & Responsibilities

• Proper follow ups and accuracy has a financial impact. Full POD (Proof of Delivery) function xe2x80xa2 Ensure signed PODxe2x80x99s are received for every delivery xe2x80xa2 Collection of PODxe2x80x99s and trip sheets xe2x80xa2 Ensure that trip numbers are recorded on the PODxe2x80x99s xe2x80xa2 Load PODxe2x80x99s on electronic systems and keep the necessary copies/proof xe2x80xa2 Ensure diversion information is recorded by the driver on the POD xe2x80xa2 Record all the info on the PODxe2x80x99s on a schedule /register for submission to revenue clerk and receive signed proof of submission which must be filed Various other daily duties xe2x80xa2 Copying xe2x80xa2 Filing xe2x80xa2 Faxing xe2x80xa2 Data capturing on various systems Vehicles Trip Sheets xe2x80xa2 Ensure trips sheets are completed fully and accurately daily by driver. xe2x80xa2 Signed off by supervisor Client liaison xe2x80xa2 Ensure good customer relations in daily interaction System: UniPlan (Ifox) xe2x80xa2 Check input accuracy by supervisor xe2x80x93 correct date and time, tonnage, POD number, driver information, vehicle information and other delivery information xe2x80xa2 Capturing of delays relating to vehicle breakdowns, customer delays, traffic, loading delays, factory breakdowns and other Print delivery schedule daily and sign off, in confirmation that it is accurate and complete System: Transvision xe2x80xa2 Ensure all loads are validated with correct reason codes and report all variations to the customer xe2x80xa2 Compile and submit updated fleet list weekly to the customer by no later than 10h00 on Friday System: Entropy xe2x80xa2 Assist the supervisor to record all incidents and accidents on Entropy System: Mix Telematics xe2x80xa2 Tracking of vehicles, attending to panics, off route and driver delays on route and at the customer Key Performance xe2x80xa2 H. R. policies and procedures xe2x80xa2 National Bargaining Council agreements xe2x80xa2 Operational systems and procedures xe2x80xa2 Reporting procedures xe2x80xa2 Health & Safety legislation and procedures xe2x80xa2 The relevant computer software

Unitrans