Job Description

OrangeStreet is looking for a highly organised and proactive Administrative Assistant to join and support our Sales Team and internal operations. With a minimum 3-4 years' experience. The successful candidate will play a key role in ensuring smooth order processing, effective communication, and accurate record-keeping across various platforms. Key Responsibilities:Sales Admin Support

• Monitor and follow up on processed orders in our order and accounting systems, ensuring accuracy and completion.
• Manage and update ETA (Estimated Time of Arrival) details in the order system.
• Receive supplier bills and verify alignment with purchase orders.
• Upload bills, serial numbers, and PODs to the order system and enter into accounting system.
• Communicate order statuses and updates clearly to the sales team.
• Update and manage assigned tasks within the order system.
• Assist with overflow of sales quotes when needed.

Administrative Tasks

• Reconcile and verify vendor accounts regularly.
• Maintain accurate and up-to-date Debtors and Creditors records.
• Vet and add new client accounts for approval.
• Verify subcontractor bills with the technical team prior to processing.
• Prepare and send monthly statements via email.
• Provide administrative support to Financial Manager, including filing, scheduling, and data entry.
• Assist with debt collection as required.
• Participate in stock takes and maintain inventory accuracy.

General Office Support

• Front Office receiving Stock and assisting Clients
• Answer and direct incoming phone calls professionally.
• Provide general office support and contribute positively to the team environment.

Industry

• IT Services and IT Consulting

Employment Type Full-time