Job Description

- Admin Assistant

Position : Admin Assistant

Employee Type : Fixed-term contract (3 months)

Department : Finance

Location : Cape Town

Reporting to : Accountant



About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This

role is essential in supporting our finance and administrative functions, with a focus on

purchase order capturing, invoicing and liaising with staff on outstanding documentation in

order to ensure timely payment of suppliers.

Key Responsibilities

Accurately capture and record incoming purchase orders and invoices into the internal

system.

Perform initial checks on purchase orders and invoices for completeness, accuracy, and

compliance with internal policies.

Liaise with suppliers and staff to resolve any discrepancies or missing documentation. Follow up with staff to ensure timely submission of outstanding invoices, receipts, or

related documents.

Maintain reports on outstanding items and follow-up status. Support general administrative tasks as needed.


Requirements

Matric certificate is required. Previous experience in an administrative, finance, or accounts support role is required. Proficiency in MS Office (especially Excel and Outlook) is required. Previous experience with Syspro is preferred but not required. Previous experience with Fraxion is preferred but not required. Strong attention to detail and excellent organizational skills. Good communication skills -- comfortable following up with colleagues and external

parties professionally.