Job Description

Admin and Sales Assistance

Daily Tasks

Attendance management Managing receivables and receipts Preparing Outstanding and Prepaid Invoices Report General bookkeeping Processing sales orders Processing aftersales quotes Preparing daily sales reports Attending to calls and reception duties

Key Responsibilities

Provide administrative support across departments Handle general maintenance issues and minor repairs Maintain confidentiality and sensitivity of company information Perform ad hoc tasks as assigned by management Manage the front desk and ensure smooth day-to-day operations

Reception & Administrative Support

Welcome and assist visitors Answer incoming calls and emails professionally File, copy, and organize company documents Maintain up-to-date office and asset records Create and manage office templates Ensure company vehicle licence discs are renewed on time Oversee vehicle maintenance and servicing Manage refueling and recharging of company vehicles and forklifts Order and manage office supplies Record and track bank expenses Process end-of-month expense payments Apply for credit insurance for clients Attend insurance-related meetings Send monthly aging reports to the insurance provider Keep attendance records up to date Request and follow up on client payments Report maintenance issues promptly

Sales & Aftersales Support

Prepare invoices, sales quotes, and delivery notes Assist with client quotations Process aftersales invoices and quotes Perform daily bookkeeping and financial reconciliations Create customer receipts on Sage Compile and distribute daily sales reports

Requirements

Minimum

2 years of administrative experience

Proficient in

Sage Accounting Software

Strong organizational and multitasking skills Excellent communication and interpersonal abilities Attention to detail and accuracy
Job Type: Full-time

Work Location: In person