Job Description

Accounts Receivable Specialist

Schedule:

Monday - Friday, 9:00 AM - 6:00 PM EST

Type:

Full-Time, Remote

Apply here:

https://operationsarmy.com/application

About the Role:

We are seeking a detail-oriented

Accounts Receivable Specialist

with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities:

Vendor Systems & Setup

Manage vendor setup and administration in

Coupa

and similar portals (e.g., Ariba, Jaggaer). Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates. Maintain vendor master data and monitor for messages, rejections, and updates.

Invoicing & Approvals

Create and submit accurate

PO and non-PO invoices

; handle PO flips and attach SOWs/timecards. Resolve exceptions quickly and track invoices through the full approval/payment cycle. Partner with internal approvers to clear holds, credits, and disputes.

Accounts Receivable & Collections

Own and monitor

AR aging

; prioritize outreach, send dunning notices, and schedule follow-ups. Reconcile payments, remittances, short-pays, and chargebacks with clear documentation. Escalate disputes and coordinate resolution across teams.

Vendor & Internal Coordination

Serve as the

primary point of contact

for buyer-side AP/vendor management teams. Work closely with Sales, Customer Success, and Delivery teams to provide approvals, backup documentation, and proof-of-service.

Process & Reporting

Develop and maintain

SOPs and checklists

for vendor portal submissions and renewals. Report weekly on

key metrics

including DSO, invoice cycle time, exception rates, and collections progress.

Qualifications:

2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS. Proficient in supplier registration, PO workflows, invoicing, and exception handling. Strong organizational skills, with the ability to manage multiple submissions and meet deadlines. Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus. Clear and professional written communication skills for AP correspondence and collections.

Apply here:

https://operationsarmy.com/application