Job Description

Temporary Accounts Receivable Administrator - Amanzimtoti

Finance



Accountable for specialist outputs, as well as initiating quality standards within defined work routines and policies.



Job Purpose

This role is responsible to ensure excellent customer service to both internal and external stakeholders through exceptional collections management of customer accounts & effective and efficient resolution of customer queries.



Key Accountabilities and Outputs

Accounts Receivable Administration

Management of Customer Collections aligned to trading terms and policy.

Posts customer payments by recording cash transactions from bank aligned to policy & debtors trading terms.

Updates & reports receivables by totalling unpaid debtors.

Maintains debtor records through monthly review of masterdata.

Verifies validity of account discrepancies by obtaining and investigating information from sales trading Agreements, promotions, customer service departments, and from customers.

Resolves valid or authorized deductions by entering adjusting entries.

Resolves invalid or unauthorized deductions by following pending deductions procedures.

Resolves collections by examining customer payment plans, payment history, credit terms; coordinating contact with debtors & sales department.

Management and release of blocked orders aligned to policy.

Issuing of monthly customer statements.

Preparation and consolidation of all reconciliations, documents to facilitate legal handover procedures.

Adherence to the health, safety and environmental standards

Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee

Ensure compliance to all relevant legislation

General

Conversant with relevant business information, policies, processes and procedures

Maintains expected performance standards

While s are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.

Additional Region-Specific Accountabilities and Outputs

Qualifications and Experience

National Diploma / NQF 6 (Preferred)

Upto 2 years experience (Operational) FMCG, experience in a debtors department

MS Excel, SAP

Key Qualities

Critical Success Factors

Financial understanding & accuracy

Proficient with all Microsoft Office tools & preferably an Advanced Excel user

Analytical mind, organized, precise and meticulous

Ability to take initiative, learn quickly and strive for results

Excellent communication skills both verbal and written

Strong team player

Conscientious with follow-up & feedback

Diploma in creditors management would be advantageous

Communication

Routine communication with customers or clients

Problem Solving

Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.

Relationships Maintained

Others outside the organisation



Behavioural Competencies

Planning and Organising

Manages time effectively, ensuring effective completion of tasks under stressful deadlines.

Able to prioritise activities and resources, ensuring that results are achieved effectively.

Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Customer Relations

Asks questions to identify customer needs or expectations

Follows through and meets personal commitments to others on time

Takes responsibilities seriously and consistently meets the clients expectations for quality, service, and professionalism.

Continuously monitors delivery to make sure the customer is receiving good service

Shows a strong commitment to exceeding customer expectations

Able to own responsibility for mistakes, apologise and make suitable changes to services

Continuous Improvement

Increases performance expectations when success has been achieved

Seeks out sources of information, including trade associations, best practice companies, customers, peers, subordinates, etc.

Finds ways to fast-adapt improvement ideas to work processes

Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Collaboration

Helps others with their work.

Meets commitments to team members or others in the organisation.

Actively contributes to team discussions and the accomplishment of team work plans.

Shares expertise and resources to help others address their needs.

Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.

Actively keeps all stakeholders informed.

Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the teams direction.

Legal and Ethical Conduct

Keeps current with all the laws and company policies that govern ones work activities, or seeks counsel before acting

Conforms with all laws and company policies that govern ones work activities

Keeps abreast of changes in standards applicable to ones profession

Acts in accordance with conventional ethical and professional standards

Takes action to enforce legal, policy, ethical and professional requirements; exposes violations