Job Description

Job Title:

Accounts Receivable / Accounts Payable Specialist

Position Type:

Full-Time, Remote

Working Hours:

U.S. client business hours

About the Role:

Our client is seeking an AR/AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR/AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Responsibilities:

Accounts Payable (AP):

Review 20-50 vendor invoices per week for accuracy, coding, and approvals. Enter invoices into accounting platforms (QuickBooks, NetSuite, Xero, SAP, or Oracle). Schedule payments (ACH, wires, checks) in alignment with terms. Reconcile vendor statements and resolve discrepancies. Process employee reimbursements and credit card reconciliations.

Accounts Receivable (AR):

Generate and send 30-100 customer invoices weekly. Post customer payments (ACH, wire, credit card, checks) into the AR system. Maintain and monitor AR aging reports, flagging overdue balances. Follow up with customers on overdue accounts, negotiate payment schedules, and escalate when necessary. Record unearned revenue and adjust deferred revenue balances as needed.

Reconciliation & Reporting:

Reconcile AR and AP subledgers with the general ledger monthly. Match cash disbursements and receipts to bank records. Prepare weekly cash disbursement and collections reports.

Compliance & Controls:

Ensure vendor/customer data is properly documented (W-9s, contracts, terms). Adhere to SOX and GAAP/IFRS standards. Maintain audit-ready documentation of AP/AR cycles.

Collaboration:

Work with procurement on vendor set-up and terms. Partner with sales teams to validate invoice data and resolve customer disputes. Support month-end close with accruals and reconciliations.

What Makes You a Perfect Fit:

Highly detail-oriented with low tolerance for errors. Strong communicator, comfortable working with both vendors and customers. Organized and efficient in managing high transaction volumes. Able to balance speed with accuracy and compliance.

Required Experience & Skills (Minimum):

2+ years of AR/AP or bookkeeping experience. Proficiency in accounting systems (QuickBooks, NetSuite, SAP, or Xero). Intermediate Excel/Google Sheets (VLOOKUP, pivot tables, reconciliation templates). Familiarity with vendor/customer payment processes.

Ideal Experience & Skills:

Multi-currency AR/AP experience. Industry exposure to SaaS, real estate, manufacturing, or professional services. Experience in ERP migration or AP/AR automation software (Bill.com, Tipalti). Understanding of GAAP/IFRS AP/AR treatments.

What Does a Typical Day Look Like?

An AR/AP Specialist's day is defined by owning the flow of cash-related transactions and the accuracy of the ledgers that support them. You will:

Own transaction processing: Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time. Maintain ledger integrity: Reconcile AR/AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly. Safeguard compliance: Verify vendor and customer documentation (e.g., W-9s), apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP/IFRS and internal controls. Partner across functions: Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines. Provide visibility: Keep aging schedules current, surface risks (delinquencies, disputed invoices), and deliver concise status updates and cash-movement reports to finance leadership. Continuously improve: Identify bottlenecks, recommend automation (e.g., Bill.com/Tipalti, OCR), refine SOPs, and help shorten the month-end close.

Essence of the role:

ensure cash in/cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.

Key Metrics for Success (KPIs):

Invoices processed with < 1% error rate. AP paid within agreed terms (net 30/45/60). AR collection cycle within target DSO. Reconciliations completed by month-end close deadlines. 100% compliance with documentation and audit requirements.

Interview Process:

Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., reconcile a sample AP ledger or generate AR aging report from dataset) Client Interview * Offer & Background Verification