Job Description

Tracker is seeking an Accounts Payable Manager, to lead and oversee the full Accounts Payable function within a high-volume, annuity-based environment. The role is responsible for ensuring the accurate and timely payment of suppliers, effective management and control of commission payables, and the alignment of Accounts Payable processes with the organisation's recurring revenue model (including subscriptions, trackers, and telematics devices).
Job description
Accounts Payable Operations

• Oversee the end-to-end Accounts Payable process, including invoice receipt, validation, approval, payment execution, and reconciliation.
• Manage weekly and monthly payment runs, ensuring alignment with cash flow forecasts and adherence to payment discipline.
• Monitor and report on payment trends, delays, and exceptions-addressing root causes to enhance reliability and supplier confidence.
• Foster a culture of proactive payment management, identifying opportunities for early settlement discounts.
• Ensure accurate and timely payment of fitment-related invoices and other operational suppliers critical to service delivery.
• Maintain and regularly review supplier master data to uphold data integrity and compliance with internal controls.
• Ensure monthly reconciliation of supplier accounts and the accuracy of aged payables reports.

Commission and Annuity Payables

• Manage and validate all commission-based and annuity-linked payables associated with recurring customer contracts.
• Oversee commission reconciliations for partners, resellers, and internal stakeholders, ensuring data integrity across billing and CRM systems.
• Align the recognition and timing of commission expenses with revenue cycles for accurate financial reporting.
• Collaborate with commercial, billing, and CRM teams to ensure commission structures reflect actual customer subscriptions and usage data.
• Provide insights into trends, anomalies, and payment delays within commission payables to support financial planning and stakeholder transparency

Controls, Compliance & Reporting

• Ensure full compliance with company policies, IFRS standards, and internal governance frameworks.
• Support month-end, quarter-end, and year-end close processes through accurate accruals, reconciliations, and variance analysis.
• Develop and present insightful AP dashboards, metrics, and exception reports to management, highlighting trends, risks, and improvement opportunities.
• Identify and communicate recurring issues or supplier challenges to inform business decisions and strengthen relationships.
• Support internal and external audits, ensuring timely and accurate provision of documentation and explanations.
• Ensure completion of relevant month end journals according to predetermined standards and timelines.
• Design and perform all relevant data analytics in support of financial, operational and compliance continuous audits.
• Conduct regular compliance testing as part of the follow-up work required to continue adding value post audit completion.
• Provide ad-hoc insights and advice to relevant stakeholders off the back of successfully completed financial analytics initiatives.
• Always act in accordance with the approved standard operating procedures and all other relevant legislation and best practices.
• Maintain confidentiality of all information gained during performance of all financial operations duties.
• Create and maintain authentic, timely and reliable records in relation to all duties completed.

Systems & Process Improvements

• Drive automation and process optimisation initiatives across the AP function to improve accuracy, speed, and transparency.
• Partner with IT and finance systems teams to strengthen integration between billing, procurement, and ERP platforms.
• Develop and implement controls that mitigate risk, prevent duplicate payments, and enhance payment visibility.
• Champion continuous improvement through data-driven insights, identifying bottlenecks and leveraging technology to streamline approvals and reporting.

People Management

• Empower team members through clear accountability, performance expectations, and structured performance management initiatives.
• Lead with authenticity and integrity, fostering trust, collaboration, and a culture of ownership.
• Oversee budget tracking, expenditure monitoring, and regular reporting on Accounts Payable performance and resource utilisation.
• Manage all people-related processes, including recruitment, onboarding, performance evaluation, promotion, retention, and terminations.
• Identify skills gaps and implement targeted training and development interventions to strengthen technical and functional capabilities.
• Address employee concerns and grievances promptly, maintaining a positive, respectful, and high-performing work environment.
• Ensure adherence to departmental policies, procedures, and governance standards.
• Drive continuous professional growth through technical training, coaching, and mentorship to support a culture of excellence.
• Promote and embed best practices that enable the team to achieve departmental goals and service standards.
• Lead initiatives to attract, develop, and retain top talent, ensuring long-term team capability and stability.

Minimum requirements

• Essential: B Com Degree within Finance, Accounting or a related field. NQF 7.
• Essential: 7 Years experience within an Accounts Payable environment.
• Essential: Must include at least 3 years supervisory or managerial role.
• Essential: Proven understanding and experience with commission, fitment, and vendor payment structures
• Essential: Demonstrated experience and exposure with VAT.
• Desirable: Relevant registration with a professional body.

Benefits
Medical Aid
Pension Fund

Skills Required