Job Description

POSITION STATEMENT

The Accounts Payable Clerk is responsible for providing financial, administrative, and clerical support to the organization. This role ensures accurate and timely processing of invoices, expense reports, and payments to vendors and suppliers, in compliance with company policies and procedures.

KEY RESPONSIBILITIES

Cost effective allocation and use of company resources. Reconcile vendor statements and resolve discrepancies. Process and verify incoming invoices and expense claims. Match invoices with purchase orders and delivery notes. Enter and maintain accurate records in the accounting system. Prepare and execute payments via EFT, cheque, or other approved methods. Respond to vendor inquiries and maintain positive relationships. Assist with month-end closing and reporting activities. Maintain organized and up-to-date files and documentation. Ensure compliance with internal controls and financial policies.

BEHAVIOURAL COMPETENCIES

Accountability Excellent interpersonal skills Excellent communication skills (verbal and written) Problem solving skills Good analytical and decision-making skills Time management skills Customer service orientated Must have mature judgement and the ability to relate well with others Must be able to work under pressure Ability to work independently, take initiative and make sound decisions in an environment of limited

SKILLS & KNOWLEDGE

Good communication skills Effective decision making Strong financial acumen Ability to produce management reports Ability to communicate in a clear and logical manner Mathematical literacy Accountability Ability to perform under pressure Works effectively with procurement, finance, and other departments

QUALIFICATIONS & EXPERIENCE

Diploma in accounting or finance is advantageous. 1-3 years of experience in accounts payable or a similar role. Intermediate Excel Knowledge of Sage (beneficial) * Excellent verbal and written communication skills