Job Description

Job Purpose

The Department of Infrastructure, Western Cape Government has an opportunity for a competent individual to provide administration support, contract administration support, process payments and other claims, to execute general administrative task and to assist with the ordering of stationery, equipment, PPE and consumable items.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification) with Accounting and/or Mathematics as a passed subject.

Recommendation

None.

Key Performance Areas

Capture and process payments, claims and journals accurately and immediately on the correct system (BAS, EBS, PCS, LOG'S); Reconciliation of payments with STUBBS; Capturing of LOG I's and LOG 1 1's on Logis; Receive and deposit of departmental funds; Comprehensive record keeping of all payments, claims and supporting documentation; Address enquiries from consultants, contractors, technical and professional staff; Timeous procurement of goods and services; Advertising and adjudication of RFQ's on ePS; Comprehensive record keeping of all documentation; Assist with adhoc administrative task required from time to time within the George office; Obtaining compliance reports on CSD, WCSEB and CIDB; Ensuring that GG Trip authorities are authorized, subsidized vehicles claims are checked, scanned, uploaded and submitted timeously to SCM; Act as secretariat at meetings (Technical, Staff meetings, Ad-hoc; Schedule meeting appointments; Follow-up on invoices, banking details and proof of attendance; Monitor and provide evidence for your own work performance; Provide the required and prescribed performance data and information to your supervisor; Maintain stock register, monitor usage and report obvious or suspected misuse; Follow up on outstanding orders and provide feedback; Order and issue stationary, equipment and consumable items in accordance with departmental prescripts for George Technical Services and Workshop; Assist with stock take and ensure adequate stock of general items; Ensure that stock is kept locked and that losses are prevented; Timeous procurement of goods and services.



The following will be advantageous: Relevant experience in BAS and Logis.

Competencies

Knowledge and understanding of the following: Good verbal and written communication skills; Computer literacy in MS Excel and MS Word; Interpersonal relation; Problem-solving; Decision making; Ability to work under pressure, independently as well as in a team and perform routine tasks.

Remuneration

R 228 321 - R 268 950 per annum (Salary level 5)



Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to complete a practical assessment and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.



By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.



Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 0861 370 214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)