Job Description

Position:

Accounts Payables Accountant

Reporting to

: Group Finance Manager

The roles and responsibilities of this position are as detailed below:

1.

GENERAL RESPONSIBILITY

1.1. Ensure Alliance Media suppliers are paid timeously and accurately monthly

1.2. Ensure supplier queries are addressed and cleared before the next month end run

1.3. Build relationships with suppliers to be able to negotiate early settlement discounts and extended payment terms where possible

1.4. Ensure supplier communication is clear and concise

1.5. Ensure supplier proof of payments and remittance advices are sent as soon as payments have been released

2.

RECONCILIATIONS

The goal is not to have any recurring outstanding reconciliations or reconciling items.

All creditors (landlords, councils, trade and other creditors) should be reconciled on a monthly basis. These reconciliations should be done and reviewed by the 15th of the preceding month.

2.1. Obtain invoices and statements from the suppliers of Alliance Media, including communicating with Business Development for landlords, councils and concessions invoices and statements.

2.2. Check that all supplier invoices comply with the VAT legislation of the countries. Deduct WHT on invoices not tax compliant.

2.3. All invoices received should be processed in the system within 24 hours of receipt, by the Country Finance Assistant and sent through to the AP team for review and reconciliation.

2.4. Reconcile the supplier, landlord and council balances per system to the balances per the supplier statements.

2.5. Cost of Sales Reconciliations: Ensure that COS reconciliations are done monthly to ensure that, for suppliers paid in advance, the relevant cost is amortized monthly. Meet with BD weekly on update / changes to our obligations to ensure we accrue unpaid values against the contracts.

Achieve 95% coverage of reconciliations monthly

3.

TRANSACTIONS PROCESSING

3.1. Ensuring that all transactions are processed in the current accounting system being used by the group.

3.2. All transactions (invoices/journals) to be processed before the Cut-off date as stated in the finance calendar

3.3. Chase to receive source documents

3.4. Know your numbers, invoices not captured / received. Keep suppliers reconciled every month.

4.

PAYMENTS

4.1. For all creditors payments to ensure that the following documents are attached (Supplier Invoice, LPO, PO, GRV). All payments to be reconciled to Supplier Statements before payment.

4.2. Creditor's follow ups - Ensuring all creditors in the group are being paid according to approved payment terms.

4.3. Chase treasury to make payments or if delayed advice suppliers of new payment dates.

5.

MPS DATES

5.1. MPS schedules are completed by the 20th of each month.

5.2. Conclude discussions with BD Business Development Managers by the 15th of each month

5.3. Sign off with BD - HODs or assigned managers

5.4. Perform Monthly Payment Schedules (MPS) on a monthly basis and ensure that all necessary documentations are attached.

5.5. Recommend to Treasury Accountant all payments to be made to all suppliers, landlords and councils timely.

5.6. Resolve the MPS notes raised by the superiors.

5.7. Provide the Treasury Accountant with the cash payments forecast to enable them to perform necessary cash flow forecasts.

5.8. Claim all discounts from suppliers.

5.9. Pay as per agreed terms and get refunds where goods or services have not been provided.

5.10. Send proof of payments to all suppliers.

5.11. Accrue for all necessary expenses on a monthly basis.

5.12. Amortise the billings in advance suppliers and prepayments on a monthly basis.

6.

DOCUMENT MANAGEMENT & INTERATCTION

6.1. Provide the other sections with all the information that they need in order to prepare their own reports.

6.2. Attend the necessary meetings within the Accounts Payable Department and also with the other departments of Alliance Media.

6.3. File all supplier documents in an orderly manner.

7.

REQUIREMENTS

7.1. Min 3 years' experience in Creditors Environment or similar

7.2. Good communication and negotiation skills

7.3. Good interpersonal skills

7.4. Sound understanding of value and quality

7.5. Conflict resolution and problem-solving

7.6. Experience in Sage X3 and Orbfusion and or any related ERP system.

7.7. Degree in Financial Accounting

Job Type: Full-time

Pay: R15000,00 - R20000,00 per month

Ability to commute/relocate:

Rosebank, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelors (Required)
License/Certification:

SAICA member registration (Preferred)
Work Location: In person