Job Description

Brief description

The main purpose of this position is to provide administrative and document control services support to the Currency Management Department's programmes, with a focus on managing and administering a secure document repository.

Detailed description

The successful candidate will be responsible for the following key performance areas:


Oversee and manage an electronic collaboration platform, ensuring the centralised receiving, classification, recording, storage, tracking, retrieval, tracing, issuing, communication and coordination of programme artefacts. This includes administering, managing and controlling all artefacts according to established permissions, sensitivity labels and security levels. Maintain and enhance the filing structure to support the different classification and sensitivity requirements of different document types. Establish and uphold access rights and permission structures, monitor their effectiveness and provide access as needed, ensuring the security of sensitive artefacts is never compromised. Develop and enforce metadata standards, verify accurate metadata capturing and report accordingly to facilitate efficient tracking, tracing and retrieval of artefacts. Provide administrative support by ensuring all programme artefacts are centrally stored, meet document standards and are easily shared, viewed and retrieved, in line with agreed permissions, sensitivity classifications and security protocols. Enhance and maintain effective artefact controls and an integrated artefact structure as well as verify compliance with the controls framework for comprehensive and accurate reporting. Compile and coordinate timely and accurate reports and programme access control documents and proactively identify and escalate risks and issues. Provide training and guidance on document control processes and systems, relevant South African Reserve Bank (SARB) policies, applicable standards, metadata principles, the programme controls framework, and audit and governance requirements. Manage the collaboration platform through regular audits, documenting remedial actions to ensure consistent and accurate provisioning and reporting of key information to governance bodies and management. Conduct research and stay abreast of advancements and technologies in programme controls, applying relevant insights and best practices as appropriate. Recommend and implement ongoing improvements to the collaboration platform, systems, tools, controls, methods and processes within your scope of responsibility. * Offer administrative support as directed by the Controls Lead or Programme Manager.