Job Description

Job Title
Wholesale & Retail (W&R) SETA Internship (40 hours per week)(Contract appointment: 12 months) (20 positions) Job ID: 6352
Organizational Unit
University of the Free State -> Deputy Vice-Chancellor: People and Operations -> Human Resources
Contract Type
Contract
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
6/2/2026
Description

The purpose of this programme is to offer unemployed CUT (diploma) graduates with no relevant work experience the opportunity to obtain practical workplace exposure and experience. Only graduates who are not employed and have not benefited from any SETA funded Internship opportunity will qualify for the programme.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

- Applications submitted through any other platform will not be considered. The system allows a maximum

of

eight

attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Certified copies (not older than 3 months) of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A certified copy (not older than 3 months) of your identity document (South African ID or passport for foreign nationals). An affidavit stating that you are unemployed and have not participated in any SETA funding internship.

Duties and responsibilities:

The intern will be placed within various departments across the University of the Free State and will be required to perform duties aligned with the Diploma in Office Administration. Duties will vary depending on placement but will generally include the following:

Provide general administrative support in line with departmental operational requirements. Perform office administration tasks in accordance with established policies, procedures, and service standards. Assist with document management, including filing, record keeping, data capturing, and maintaining administrative systems. Support meeting coordination activities, including scheduling, preparation of documentation, minute-taking, and follow-up actions. Assist with correspondence management, including drafting, formatting, and distributing internal and external communications. Use office technology and information systems effectively, including MS Office applications and institutional systems. Support customer service and stakeholder interaction by responding to routine enquiries and directing requests appropriately. Assist with basic reporting, tracking of information, and maintenance of administrative records. Apply organisational, time management, and professional communication skills in a structured work environment. Comply with institutional policies, confidentiality requirements, and workplace ethics. Participate in workplace learning activities, coaching, and monitoring as part of the internship and SETA requirements.

Inherent requirements:

A diploma on NQF Level 6 in Office Administration, obtained from the CUT (attach proof). The applicant should not be studying full-time. Must be a South African Citizen or permanent resident. Currently unemployed (attach an affidavit). Must not have participated in an internship before or currently be participating in an existing learnership/internship programme (attach an affidavit). The applicant should not have any previous formal work experience. The applicant must be willing to sign a learnership/internship agreement with UFS. The applicant must be available for a period of 1 year to participate in the learnership/internship.
Competencies

Required competencies:

Results Orientated

The ability to cope with a frequently changing environment and to adapt to evolving situations. The ability to be reliable, responsible, dependable and to fulfil obligations.

o Strategic Thinking:

The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

o Business Acumen:

The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office.

o Leading:

The ability to maintain high levels of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

o Building Coalitions:

The ability to interact with others and establish personal connections with people. The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:

01 April 2026

Closing date:

06 February 2026

Salary:

The salary is a fixed amount of R 5000.00 per month.

Enquiries:

For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2558 / 2876 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13Report_UNIVERSITY OF THE FREE STATE FINAL SEP 2025.pdf


The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.


The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.