Job Description

Introduction
A well-established and reputable law firm specialising in conveyancing is seeking Junior and Senior Conveyancing Secretaries to join their dynamic team based in the Northern Suburbs of Cape Town.
This opportunity is ideal for experienced conveyancing professionals who thrive in a fast-paced legal environment and can manage multiple property transfer files while delivering a high standard of administrative and client support.
Role Overview
The successful candidates will provide comprehensive secretarial and administrative support within the conveyancing department, primarily focusing on residential and commercial property transfers. You will act as a key liaison between attorneys, clients, estate agents, banks, and third parties while ensuring efficient file management and accurate processing of transactions.
Key Responsibilities
Managing conveyancing transfer files from instruction through to registration
Handling high volumes of conveyancing matters simultaneously
Liaising with clients, estate agents, banks, and third parties
Preparing and processing conveyancing documentation
Updating clients and stakeholders on transaction progress
Maintaining accurate records and compliance with conveyancing procedures
Providing administrative and secretarial support to conveyancers and attorneys
Ensuring deadlines and registration timelines are met
Minimum Requirements
Junior Conveyancing Secretary
Minimum 2+ years' experience in a conveyancing transfers environment
Ability to manage approximately 30 active files
Senior Conveyancing Secretary
Minimum 5+ years' experience in a conveyancing transfers role
Ability to manage 60+ active files
Requirements (Both Levels)
Matric certificate (non-negotiable)
South African citizen
Experience working within a conveyancing law firm environment
Proficiency in the following systems (non-negotiable):
GhostConvey
Lexis Convey
Stordoc
E4 Training
Excellent communication skills in Afrikaans and English (written and verbal)
Strong organisational skills with the ability to work under pressure
High attention to detail and accuracy
Ability to manage multiple priorities and meet strict deadlines
Advantageous
Relevant legal or conveyancing qualification
What We're Looking For
Professional and mature individuals
Strong administrative and coordination skills
Ability to work independently and as part of a team
Client-focused approach with excellent interpersonal skills
High levels of confidentiality and professionalism
Remuneration
Market Related salary depending on experience
Interested?
Apply online
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Skills Required