Job Description

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Job Advert Summary

Spoor & Fisher in the Centurion office is looking for an experienced Trademark Secretary. The ideal candidate must have Trademark Prosecution experience. The successful candidate will report to the Partner.

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Minimum Requirements

Knowledge, Skills, and Personal Attributes

Proficiency in MS Word. Dictaphone typing. Sense of urgency to meet deadlines. Team Player. Attention to detail; time efficient and analytical. Strong administrative and prioritising skills. Must be able to read, write and understand Business English. Must be proactive and take initiative. Speed and accuracy.
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Duties and Responsibilities

Primary tasks:

Dictaphone typing. Drafting and preparation of correspondence to agents, clients, and the Registrar of Trade Marks. Corresponding internally to various departments and liaising telephonically. Opening of files, administration, and diarising of files. Updating matters on the internal system. Uploading information onto external databases such as Anaqua and Inspiro. Scheduling meetings for the Manager. Diary management. Providing certain clients with monthly reports, costs and/or cost estimates. Instructing trade mark searchers to conduct searches and typing of search reports. Preparation of trade mark schedules. Receiving instructions and preparation of trade mark applications. Instructing foreign applications. Prosecution of trade mark applications (receiving official actions, reporting to the client; taking the client's instructions and attending to the compliance of the official actions). Preparation of powers of attorney and/or authorisations of agent. Preparation of invoices (debit and credit notes). Invoicing/Billing requirements; invoicing clients and capturing time. Consolidated invoicing. * Making copies of associates' invoices and sending the original to accounts for payment.