Job Description

Our client is looking for a Trade Finance Bookkeeper.xc3x82 This role will expose you to a diverse working environment with endless opportunities to grow as an individual and to work for an organization that promotes equality.xc3x82 This is a contract role (5-months contract) based in Johannesburg.

• Matric
• Finance related degree/diploma.
• At least 3 yearsxc3xa2xe2x82xacxe2x84xa2 experience in as Bookkeeper and in a Finance environment.
• Exposure to Accounts Payable, Fixed assets and Estore business processes and systems(advantageous)
• Experience in implementation of new processes and systems(advantageous)
• MS Office
• SAP - essential
• Open Item Management
• Meeting of all Deadlines Timely accurate review/processing.
• Timely accurate reporting

• Loading of Payment Requests on a timely basis (including active follow up with relevant approvers.)
• Liaising with CMO team to resolve queries.
• Facilitating meetings between CMO, Credit Controllers and KAMs to ensure open items are cleared on a timely basis.
• Manage divisionxc3xa2xe2x82xacxe2x84xa2s Marketing KPIs.
• Resolve divisionxc3xa2xe2x82xacxe2x84xa2s Early Warnings.
• Establishing and maintaining good relations with vendors.
• Effective follow up of vendor statements and long outstanding items appearing thereon.
• Performance of vendor reconciliations on a timely basis and loading of payment factories as per deadlines.
• Attending to vendor queries with the assistance of the CMO team.
• Reporting and clearing of Open Items and outstanding invoices on a periodic basis.
• Preparation and circulation of Marketing KPI report on a monthly basis to internal stakeholders.
• Ad hoc marketing responsibilities
• Posting revenue received from Content services and the businesses Care plus
• Allocation of claims, Month end Accrual and debit order premium for businesses Care Plus

• Open and abnormal Item management on all Estore related GL Accounts this includes: Paygate Payment Consolidation (Mass Jnl)
• Estore Delivery tracker (Clear Cancelled Redemption items)
• Estore SC+ - Ensure orders are not stuck on system
• Complete investigations on Estore SC+ Open Items
• Management and processing (any allowed manual submissions) of all E-store related Posting for abnormal items from Hybris
• Process all Voucher reallocations (staff vouchers, campaign vouchers) and review approval with Customer complaints for voucher related items
• Ensure that necessary information is provided from Estore and Redemption team for month-end processing
• Management of receipt/refund queries/unsuccessful refunds with DPO Pay gate
• Management of DPO Pay gate and FNB Merchant User Administration for the organizations Employees.
• Assisting with the businesses rewards and accrual processing
• Review of Estore related requests (New projects or Estore Issues)
• Liaising between SAP support team and E-store team on system improvements required based on abnormal item review and Fraud checking
• Setting up and Maintaining Accounting/Finance workflow/flowchart for all unique transactions or new variants
• Assist Estore AR Controller issue items on Daily Bank Reconciliation with the DPO Portal
• Assisting internal divisions with Estore information/reporting.
• Co-ordination between E-store and finance team around new projects/proposals with recommendations.
• Processing of Asset invoicing
• Creation of Project Plan, WBS, Basicxc3x82 and Execution Approval xc3xa2xe2x82xacxe2x80x9c loading budget for Asset and In-house Consumption
• Posting Journals raising asset for Capitalisation
• Month end Closing Activities xc3xa2xe2x82xacxe2x80x9c Running Depreciations
• Financial Health Check xc3xa2xe2x82xacxe2x80x9c Bi-Annual Physical Verification of Assets and samples
• Scrapping and Transfer of Asset xc3xa2xe2x82xacxe2x80x9c Loading Approval for Scrapping Asset that is no longer in use and Transferring 0 value asset off Balance sheet after verification process
• Management of Laptop xc3xa2xe2x82xacxe2x80x9c Weekly update from IT Manager and updating the Asset Master (New/Replace/Returned Laptops)

• Monitor Movement Schedule xc3xa2xe2x82xacxe2x80x9c physical verification, issue and return of monitor management
• Consolidate data from Sample Managers for FHC xc3xa2xe2x82xacxe2x80x9c send out registers and management process to ensure the Physical count is completed
• Assisting for forecasting of Sokbo and Management Plan
• Compilation of accruals list and review of evidence for month-end closing.
• Management and enforcement of internal controls and compliance with company policies
• Communication and co-ordination of internal and external audit requirements with the team and other business units;
• Assisting team and other business units in ensuring that relevant internal controls are implemented to address any audit/financial risk identified by internal/external auditors.
• Investigating finance best practice in other subsidiaries for implementation in company.
• Ad hoc Finance Department tasks.
• Ad hoc internal and external reporting.
• Ad hoc HQ reporting and projects

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