Job Description

This includes invoice and timesheet verification, requisition management, data analysis and reporting, system updates, and overall compliance with company processes. The role requires strong attention to detail, organizational skills, and the ability to liaise effectively with internal stakeholders, service providers, and management.

• Based in Nasrec
• Working Hours: 08h00 - 17h00 (Mon -Fri)

Qualifications
Matric (Grade 12) required.
Diploma in Administration/HR/Finance or related field (advantageous).
Minimum 23 years experience in administration, preferably within HR, Payroll, or TES environment.
1. Invoice & Financial Administration
Receive and verify invoices from the TES provider.
Cross-check invoiced hours and amounts against the approved rate sheet.
Resolve invoice discrepancies and queries with the TES provider.
Obtain approval signatures from HODs and Site Managers.
Courier invoices to the Durban office for final sign-off and payment.
Manage requisition processes in line with company policies.
2. Workforce & Systems Administration
Load new employees onto the biometric system.
Maintain and update employee attendance and access records.
Act as custodian of site access cards, ensuring proper issuance, control, and record-keeping.
3. Data Management & Reporting
Analyse workforce data and prepare regular reports on trends and patterns.
Provide insights to management for decision-making and workforce planning.
Maintain accurate records and ensure data integrity across all systems.
4. Coordination & Meetings
Coordinate and schedule weekly meetings with relevant stakeholders.
Take accurate minutes during meetings and distribute them to attendees timeously.
Follow up on action items arising from meetings.
5. General & Ad Hoc Duties
Support site management with administrative requirements related to the TES account.
Undertake any additional duties within the scope of the role as required by management.
Ensure SOPs are in place for this account

• Proven experience working as a HR Administrator.
• Excellent communication, time management.

Key Performance Indicators (KPIs)
Invoice and Financial accuracy
Employee and systems administration
Data management and reporting
Meeting coordination and communication
Compliance and ad hoc support
Quality and food safety culture

Skills Required