Job Description

Tender Administrator Position

Introduction

Will be responsible for managing the administrative aspects of the bidding process, compiling and formatting bid documents, coordinating with various teams and clients, ensuring timely submissions, maintaining tender registers, and archiving all related documentation. Responsible for the smooth execution of the tendering process from start to finish, ensuring that submissions are of high quality and meet all requirements and deadlines.

Duties & Responsibilities

Tender Sourcing & Management:

Identify and source new tenders on various platforms, including client websites, online tenders and e-tender portals. Register and track all incoming tenders and bid opportunities Monitor and manage tender deadlines to ensure timely submissions Keep track of closing dates on tenders and ensure all tender closing times are met

Documentation & Formatting:

Prepare, collate, and compile tender documents, ensuring completeness and adherence to format requirements Complete bid application forms and standard election questionnaires and populate Ensure the high quality and standard of bid applications and supporting materials

Coordination & Communication:

Coordinate with project teams, Finance and technical departments, to gather necessary information and input Liaise with clients and vendors to facilitate communication throughout the bidding process Manage and distribute internal and external tender correspondence Manage the tender office mailbox, ensuring all emails are read, actioned and responded to Manage and distribute all tender related information between internal and external parties for the company Assist with tender related enquiries from internal and external parties for the company

Record Keeping & Reporting:

Maintain an up-to-date tender register and provide progress reports on submitted tenders Keep an organized archive of all tender related documentation for future reference Provide updates and maintain the status of commercial documents like tax clearance and BEE certificates Compile weekly tender reports and communicate with all parties where required

Administrative Support:

Provide general and administrative support to the senior staff Organize and schedule meetings and attend bid briefing sessions

Desired Experience & Qualification

Above average computer literacy in MS Word, Excel, Outlook and PowerPoint Ability to work with numbers and complete basic calculations Technology-driven mindset Excellent customer engagement and relationship-building skills Good time management and organizational skills, deadline-driven, able to plan and prioritize a high workload Excellent communication, writing, and people skills Ability to cope effectively within a high-stress and pressurized environment Capacity to assert oneself Provide positive, helpful and productive feedback Establish effective personal contact/channel for communication between parties Ability to effectively convey information through written/verbal instruction Able to ask questions, analyze and pay attention to detail Set and achieve high standards and ongoing improvement

Desired Experience & Qualification

Grade 12 (minimum) A tertiary degree/diploma in Business Administration, Sales, Marketing or construction will be advantageous 1 year Tender Administration experience Driver's License

Package & Remuneration

Salary: Market R6000-R10000, experience based
Job Type: Temporary
Contract length: 4 months

Pay: R6000,00 - R10000,00 per month

Work Location: In person