Job Description

Responsibilities:
- Manage and action all internal sales enquiries.
- Generate and issue customer quotations within specified turnaround times.
- Analyse, understand and translate sales enquiries to extract technical information to quote correct product and specifications.
- Analyse, understand and translate tender documents, specifications, processes, and scope requirements.
- Complete and compile all natures of tender forms and supporting documents for tender applications and bid submissions.
- Understand part numbers and model numbers to match sales enquiries to specific products according to customer requirements.
- Compile product specifications and configurations according to customer requirements.
- Estimate and calculate cost pricing, markups, and selling prices.
- Obtain product pricing and specifications from internal price lists.
- Obtain prices from suppliers for buyouts and other 3rd party products.
- Manage, maintain and communicate supplier price increases as they occur.
- Generate transaction documents on the system such as Sales Orders, Proforma Invoice, and Purchase Orders, for tiemous inter-company processing and invoicing.
- Generate Work Orders for internal review, approval and distribution, once Customer Orders have been loaded on the system.
- Open electronic and hardcopy project files and folders and transfer all relevant quotations and supporting documentation, once a sales quotation becomes and official customer order or project contract.
- Capture quotation and customer order information on Marketing Report, for easy access to customer quotation and order history. Manage and upkeep Marketing Report daily.
- Maintain a weekly/bi-weekly planner to work out and action daily priorities, log and track customer inquiries, at every stage of the sales process with prospective and/or existing clients.
- Provide accurate, detailed and timely information regarding activities and queries of sales representatives and all prospective and /or existing customers, weekly/bi-weekly.
- Keep regular contact and communication with the factory on production status of priority orders.
- Generate monthly reports for quotation to order turnaround, sales targets, stattistics on movements of specific product categories, up-sells etc.
- Communicate effectively with transporters, logistics providers, procurement, and other operational stakeholders for scheduled and timeous movement of goods.
- Liaise with all relevant departments and managers regarding daily operational requirements, production status, and sales demands and targets.
- Collaborate and interact effectively with all employees in the company.
- Timeoulsy complete applications forms and documents and submit for marketing events like trade shows and expos etc.
- Complete supplier vendor application forms, and update account information on vendor portals when required.
- Manage and maintain customer relations and customer portfolios.
- Administer and issue customer applications forms for new and prospective customers.
- Telephonically assist customers with queries daily.
- Liaise with customers regarding job completion dates, delivery dates, tender submissions, quotation progress, or any other relevant information as required.
- Write professional letters to communicate with customer on official matters.
- Manage and maintain all social media pages, website updates, calendars and notebook gestures, product catalogues, and all other sales and marketing materials.
- Manage and maintain documents such as invoices, delivery notes, dispatch notes, collection notes, waybills, transfer notes, and other related documents, to keep proper control and records.
- Timeously process and file documents on the Server and in the Project Files.
- Sort, organise, and maintain proper filing of documentation.
- Maintain general and proper housekeeping of working area.
- Ensure compliance with all company policies, processes, procedures, standards, regulations, and code of conduct.
- Ensure compliance with all customer standards, regulations, code of conduct, and policies.
- Carry out general admin and ad-hoc duties as required to ensure proper and efficient functionality of the Sales and Marketing department.
Requirements:
Work Experience
- 5 years minimum working experience within the Steel and Metal industry, or Engineering Industry.
- 5 years minimum working experience with an ERP system such as Sage, Pastel, Syspro, Oracle, SAP, Palladium etc.
Other Experience:
- Experience with sales of valve and piping products will be an added advantage.
- Experience with valve manufacturing will be an added advantage.
- Experience with pipe fabrication will be an added advantage.
- Experience with any other Steel Manufacturing and Engineering industry will be an added advantage.
- Experience with Customer Relations Management (CRM).
General Requirements
- Must have a valid driver's license.
- Own reliable transport.
- Must be willing to work overtime when required.
- Residing within a 20km radius from the company will be preferable (Modderfontein, JHB.]
Qualifications:

• Matric / Grade 12

- Certificate or Diploma in Accounting, Finance, Supply Chain Management, or Business Management.
- Certificate in Project Management and Planning will be an added advantage.
- Certificate in Mechanical Engineering will be an added advantage.
- Any other qualifications or skill straining and certifications will be an added advantage.
Should you not receive a response within 10 working days, please consider your application as unsuccessful

Skills Required