Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities
Talent Acquisition

• Responsible for the full life cycle recruiting administration activities, including placement of advertisements on platforms and social media, reviewing applicants, screening, assisting with interviews of junior positions, conducting reference, criminal and qualification checks in an ethical and legal manner, as well as coordinating and supporting the recruitment and selection process.
• Administer the recruitment process through keeping record of candidates, giving suitable feedback, arranging selection activities, etc.
• Monitor applications and/or responses received and ensure that the candidates' applications are processed efficiently.
• Ensure that all the necessary administration is concluded in line with the University's policies and procedures.
• Conduct head-hunting to find and attract highly qualified candidates for specialised positions through a proactive and targeted approach.
• Arrange travel and accommodation for senior position processes.
• Monthly reporting on activities.
• Assist with other reasonable ad hoc duties as may arise.

Stakeholder Management

• Ensure a positive and strong candidate experience, while maintaining responsive, supportive and continuous communication.
• Seek and provide feedback in a professional manner at all times to candidates.
• Provide professional, knowledgeable and friendly services to line managers and HRBPs, ensuring a prompt response to queries and requests.
• Conduct regular service reviews with clients to ensure continuous improvement.

Compliance

• Adhere to all University policies, procedures and ethics codes.
• Seek support and escalate non-compliance where appropriate.

Inherent Job Requirements

• A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Human Resources or a related discipline.
• A minimum of one (1) year's relevant working experience in recruitment and selection activities.

Recommendations

• Thorough understanding of HR theories and best practices.
• Experience within the higher-education environment.
• Knowledge of university systems, policies, and procedures.

Competencies
Key Competencies Required:

• Results Orientated:

- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

- The ability to deal with several activities at a time.
- The ability to plan work and to follow plans.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.
Assumption of duties:
As soon as possible.
Closing date:
19 August 2025
Salary:
The annual remuneration package, including benefits is R388 426,59 - R487 479,38 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9813/ 9814 / 7659 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
Additional Information