Job Description

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The IPP Office is responsible for facilitating the procurement of energy from Independent Power Producers and supports the Department of Electricity and Energy (DEE) on various mandates. This role is responsible for the management of the procurement of goods and services as well as Transaction Advisors for the IPP Office as well as to facilitate aspects of the DEE's procurement processes.



The incumbent will co-ordinate and control Supply Chain Management processes, aligning procedures, systems and controls, executing applications to address the identification, acquisition or disposal of items, monitoring the stock control applications and maintaining records of outcomes, supporting and contributing to fair,

equitable, transparent and cost-effective procurement practices that is consistent with policies and laid down requirements encapsulated in legislative frameworks.

The incumbent will support the DBSA and IPP Office procurement objectives and targets through compliance to strategy and application of policies and procedures.

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Key Responsibilities

Policies and Procedures

Research and give input into the formulation of Supply Chain Management Policies needed to achieve the Corporate Objectives of The IPPO for submission.

Develop and manage all strategies, plans and outputs necessary to implement the policies and objectives of the Supply Chain Management Section of The IPPO.

Develop, align and implement procurement standards, templates and process across the business

Accurate analysis on procurement transactions (spend information) for trends. Assessment on off contract spend, spend without quotations, non-compliance to policy (deviations), single source, processing errors etc. - for the purpose to inform planning, risk management, gap closure and reporting



Risk Management

Development and implementation of effective processes to ensure that the risk exposure of The IPPO is within the policy-defined risk appetites for each of the SCM activities.



Stakeholder Management

Design, implement and control processes to deliver the required stakeholder interactions and value propositions to the stakeholders of SCM.

Facilitate and report on effective feedback systems with stakeholders.




Acquisition, Appointment, Contractual Agreements and Disposal

Ensure appropriate processes and bid systems are applied to solicit responses in the form of quotations from suppliers/ vendors or service providers.

Ensure adherence to SCM SOPs related to bid documentation, site meetings, briefings, tender opening, registering, recording and evaluation of bids.

Develop, implement and maintain quality control programmes and provide appropriate feedback to both management and clients.

Plan tender reviews and submittal deadlines according to business unit / owner requirements.

Facilitate the establishment of the necessary governance structure/s to lead and adjudicate on the tender (CFT- Cross Functional Team)



Value Management

Support the Financial Division and SCM Unit on delivering on the key business imperatives pertaining to costcontainment; innovation and productivity and business relevance

Work with the appropriate Business Unit Managers to understand their operational plans, sourcing requirements, budgets, service standards and targets (cost, transformation, etc.)

Development and maintenance of the demand pipeline and sourcing plan for business

Support business units with drafting specifications / requirements for Tenders

Negotiate prices, terms and conditions with suppliers. Deliver savings targets to the IPPO

Quarterly meetings/interventions with staff to improve knowledge and understanding of policies and guidelines and close gaps. Support the Bank and the SCM team in delivering innovative solutions to improve productivity, service levels and contribute to cost containment.



Reporting

Report process performance, deviations and Procurement lead times against SLA (weekly)

Monthly report on RFQ's, Closed tenders and RPF's

Trend analysis on procurement transactions (spend information) - report on non-contract spend, spend off contract. To include recommendations to inform sourcing pipeline.

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Expertise & Technical Competencies

The incumbent should have the following qualifications and experience:



Relevant Supply Chain Management qualification with strong procurement / sourcing expertise

Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.

At least 10 years' experience in SCM

At least 5 years' experience as SCM Manager

Specific training and experience in Public sector procurement

Accredited training for SCM senior managers an advantage



The incumbent is required to have the following leadership competencies:



Managerial: Leadership; People management; Strategic planning

Generic: Business Acumen; Analytical; Decision making; Negotiation; Administrative; Problem solving; Customer management; Change management; Communication; Facilitation; Numeric skills; Computer literacy

Knowledge: Procurement and supply chain management; Supplier relationship management; Procurement policies and procedures; Contract management; Procurement delegation; Financial analysis; Detailed working knowledge of the PPPFA, supply chain regulations from National Treasury, BBBEE Act and PFMA.

Skills: Financial analysis; Supplier relationship management; Contract management? Solution and deadline orientated with the ability to manage bottlenecks effectively

Ability to ensure all governance and compliance requirements are met with the aim to eliminate potential

inappropriate and corrupt practices.

Strong administration skills

Good influencing and negotiating skills

Good analytical skills

Strong verbal and written communication

Strong team player

Ability to establish and maintain working relationships

Excellent organisational skills

Excellent presentation skills

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Required Personal Attributes

The succesful incumbent should demonstrate the following competencies:



Attributes: Decisive, Credible; Strong ethics; Embraces diversity; Good listener; Honest and reliable



The successful incumbent should consistently demonstrate the following behaviours in a professional environment:



Assertiveness

Orientation towards Excellence

An Investigative Orientation

Customer Responsiveness

Business Acumen

Planning and Prioritising

Influencing and Negotiation

Motivational

Strategic leadership

Inspirational leadership

Decisive

Establish and maintain working relationships across departments