Supply Chain Clerk : Contract Management

Pretoria, Gauteng, South Africa

Phaki Personnel Management Services

17 Current Jobs Openings

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Job Description

Responsibilities
Administer contracts in the department

Receive Bid/tender documents from the Division: Demand and Acquisition.
Notify the successful service provider by sending the approved appointment letter.
Prepare contract forms and issue them to successful bidders.
Prepare a service level agreement in conjunction with the client.
Submit the SLA to the service provider for input and verification.
Engage legal services to ensure a qualify SLA is submitted and signed off by both the client and the successful service provider.
Attend to audit queries with regard to contract issues.
Drafting internal memorandums, correspondence letters and facilitating the process of signing contracts.
Maintain and update the contract management register and send expiry notifications of contracts.
Update the spent contracts, maintain and update the lease register.
Send contract performance report template to End Users quarterly and ensure compliance by end users.
Safekeeping of Contracts and all records pertaining to the contract Administration process.
Develop and maintain a proper filing system, physical and electronic
Record and report all deviations in terms of service delivery against the contract and SLA
Verify delivery against contract deliverables.

All contracts must be based on the General Conditions of Contract (GCC) issued by the National Treasury.
Compile information, statistics, and reports on contracts requested by management