Job Description

Job Summary
Key Responsibilities
Financial Control & Reporting

• Daily, weekly, and monthly financial reporting to Head Office.
• Review payroll reports weekly before submission.
• Ensure compliance with all Head Office deadlines.
• Provide monthly performance updates to the executive committee.
• Daily reconciliation between Arch and Pastel.
• Conduct supplier reconciliations and manage direct supplier payments in consultation with Head Office.

Supplier Management

• Maintain positive supplier relationships and manage COD payments.
• Control creditor claims and documentation flow between departments.
• Audit transactions and reconcile supplier statements against Pastel Evolution.
• Monitor supplier balances and ensure working capital is optimized.

Debtor Management

• Track and manage debtors, ensuring timely collections.
• Ensure all debtor accounts are properly documented and maintained.

Risk Management

• Enforce store compliance with internal policies and procedures.
• Collaborate with internal and external auditors.
• Safeguard store assets, including stock and cash.
• Oversee GRV (Goods Received Voucher) verification and accuracy.
• Monitor cashier operations, perform float checks, and ensure daily reporting on variances.
• Manage system user permissions and maintain control of store vouchers and coins.

People Management

• Lead and motivate finance and administrative teams.
• Manage staff schedules, overtime, leave planning, and timekeeping.
• Ensure compliance with HR policies and the Basic Conditions of Employment Act.
• Handle staff grievances and manage within Limits of Authority.
• Regularly review team performance and provide training and development support.

Cash & Expense Management

• Ensure all daily cash handling procedures are followed (cash drops, pick-ups, payouts, etc.).
• Review and sign off on daily cash-up reports.
• Reconcile cash deposits, card transactions, and petty cash.
• Authorize payments and ensure proper expense control.
• Manage income statement accuracy, rebate tracking, and budget adherence.
• Monitor debtor aging reports and enforce agreed payment terms.

Systems & Procedures

• Ensure full compliance with store systems and financial procedures.
• Review all overrides and refunds daily.

Stock Take & Inventory Oversight

• Prepare and assist in monthly and quarterly stock takes.
• Ensure stock takes are aligned with CPA and budgeted costs.
• Investigate variances and work with operations on corrective actions.

General & Ad Hoc Responsibilities

• Take on additional duties as assigned by the Store Manager or Head Office.
• Participate in ongoing performance reviews and store audits.
• Be available to temporarily fulfill other roles within the business as needed.

Key Competencies

• Strong Financial Management and Accounting Knowledge
• Strategic Thinking and Analytical Ability
• Effective Leadership and Team Development Skills
• Excellent Communication and Interpersonal Skills
• High Attention to Detail and Accountability
• Risk and Compliance Awareness

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years' experience in a financial management role (retail experience preferred).
• Strong understanding of financial reporting, budgeting, and cost control.
• Solid knowledge of internal controls, cash handling, and compliance.

Technical Skills

• Proficiency in accounting systems such as SAP and/or Pastel.
• Advanced MS Excel skills.

Staff Solutions
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