Job Description

1. PLANNING



1.1 Lead all planning activities in the Stores



1.2 Ensure all resources is available for stores assistants to execute normal day-to-day stores functions and stock take activities.



1.3 Delegate team members to execute specific tasks as required.



1.4 Plan resources for efficient off-loading of trucks / vehicles - including Saturdays when required



1.5. Lead 5S (sort, set in order, shine, standardize and sustain) activities, and drive improvement actions.



1.6. Scrutinize new order and capture on data base for executing



2.CONTROL



2.1 Investigate and report damages to goods received, variances to delivery note or document deviations immediately to Buyers.



2.2 Ensure that all Suppliers entering the premises adhere to Avbob requirements



2.3 Ensure that minimum stock quantities are maintained and report stock levels to Buyers.



2.4 Implement and maintain clear demarcation and product identification within Stores.



2.5 Allocate received orders to Store Assistant for processing, picking and delivery to Dispatch / Department. Ensure that Kardex system is updated.



2.6 Ensure that all relevant documentation is completed, signed and filled. The system is updated daily to reflect current Stock on hand.



2.7 Support audits and certification requirements by preparing documentation and evidence for internal and external audits.



3. ORDER PROCESSING



3.1 Analyze and process new orders as per Agencies or Head office. Capture all orders on AccPac system - where relevant.



3.2 Issue internal job cards in line with received orders - where applicable.



3.3 Follow up on outstanding orders (Job cards)- Metal and Shrouds department



3.4 Sign off approved orders after packing to be dispatched.



3.5 Communicate out of schedule orders with Quality & Continuous Improvement Manager and Chief Buyer.



3.6 Arrange and schedule orders for dispatch with the Dispatch department



3.7 Attend to customer (Agencies) complains

4. LEAD:

4.1 Ensure stores personnel execute and complete tasks accordingly.



4.2 Maintain discipline and adherence to company procedures.



4.3 Ensure good housekeeping standards are maintained daily.



5. STOCK MANAGEMEENT



5.1 Daily monitoring of incoming and outgoing stock.



5.2 Ensure all stock is accompanied by correct paperwork or identification (invoice, proof of delivery or goods received note)



5.3 Ensure FIFO system is followed throughout the stores.



5.4 Communicate stock levels on funeral equipment as per data base to the Quality & Continuous Improvement Manager and Chief Buyer weekly.



5.5 Ensure that Stock counts and Cycle counts are executed in line with company policy and procedures



5.6 Ensure that stock is prepared and all items are stores are identified with stock codes and placed in designated areas.



5.7 Manage the physical count as per stock sheet.



5.8 Submit stock sheet after counting to Finance Department from System update.



5.9 Ensure Counting Sheet are signed for approval and kept in Stores for proof of counting.



5.10 Investigate variance / Reconciliation and implement corrective action



6. ADMISTRATION



6.1 Monitor leave applications and approve as per operational requirements.



6.2 Implement and maintain data systems to monitor and control stock levels.



6.3 Report operational challenges to management.



7. SAFETY



7.1 Follow all legal regulations for a safe and healthy environment.



7.2 Carry out regular inspections and safety walks.



7.3 Ensure that all subordinates are issued with the correct PPE and uses PPE as prescribed.



8.COLLABORATION AND INTERGRATION



8.1 Collaborate with operational departments to integrate efficient Stock movement considerations on a day-to-day basis to prevent delays.



8.2 Building good relationships with section leaders and all other stake holders.



8.3 Provide input during the project planning (where relevant) and execution to mitigate risks.



8.4 Encourage employee participation in safety initiatives and improvement programmes to promote a Safe Culture.



Grade 12



Diploma / Certificate in Stock Control or Warehousing



Minimum of 2-5 years of experience in a similar environment / role



Knowledge of stores functions or any other related qualifications will be an advantage



Certificate in Supervision.



Computer literate Microsoft Office and Proficient in Acc Pac system



Strong knowledge of Purchasing & Stores policies and procedures.



Numeracy - read and write.



Excellent communication and report-writing skills.



Strong analytical and problem-solving skills.



SHE Rep experience