Job Description

MAIN JOB PURPOSE:

To manage all aspects of the merchandise
procurement function within the store for store
operations.

Stock Management & Buying Controls:

• Ensure that the store(s) have a full range of appropriate products to suit the needs of the consumer both retail and wholesale;
• Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are in stock at all times & ticketed;
• Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers);
• Stock purchases or placing of order to be in-line with ROS (Rate of Sale);
• Develop an efficient accurate system for monitoring all open purchase orders;
• Ensure all products have a P.I. label and at least one (1) Shelf Talker on every module;
• Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker;
• Ends planners (Visible in GMs Office) in accordance with Supplier activity, income collected and generically positioned;
• Top 20 suppliers performance & review meetings - to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet;
• Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement- End Income recorded as other income;
• Purchases buying Ratios to be in line with Sales- Stockholding not to exceed 4.5 weeks;
• Management of stock returns and damages, make sure reps check returns before the conclusion of the purchase order;
• To manage supplier claims i.e. gondola ends, advertising, price claims
• Daily floor walks with the floor manager/Operational Team / Floor
• Supervisor and make sure previous day floor walks points have been completed such as cleanliness, pricing, displays, condoler displays, POS material;
• Responsible for achieving maximum sales to debtors;
• Submit lines timeously before promotion date;
• Give the correct nett costs on items by making sure rebates are correct and updated at all times;
• Signing-off all purchase orders and receipts on a daily basis;
• Ensuring Store stock levels maintained in-line with minimum stock levels and above in line with sales forecasts to ensure that stock depletion does not occur;
• To ensure best sales deals with Sales Representatives of Suppliers are negotiated;
• All returns to be monitored closely e.g. Expired stock, swell allowances and returns to suppliers for overstocks and damages
• Scheduling of meetings with sales representatives on regular basis to maintain relations with suppliers and achieve maximum return on rebates and transactions with suppliers;
• Top 200 lines CSH (Consolidated Store Holdings) Report to be completed weekly in order to track Costs, Selling, SOH and average Rate of Sale by product.

Marketing:

• Build supplier relationship through interaction and dealings.
• Identifying of lines for promotions & price setting in accordance with market pricing;
• Promotions to be loaded on the system before the promotion starts;
• Grow market share through interaction with customers, community suppliers and trading partners;
• Look at the area demographics and LSM groups that you do direct marketing too. (Know your customers.);
• Arranging of supplier activities on weekends e.g. Wet Demos.

Daily Budgeting, Sales, Reports, and Targets:

• Ensure that daily sales budget is monitored very closely and achieved;
• Daily floor walks and Actioning- set targets daily, weekly and monthly.
• Follow up daily and increase store standards;
• Monitor customer buying- buying card customers & customers open to buys in terms of available credit facilities

People Management:

• Ensure that all staff understands what is expected from them;
• Lead by example and Motivate staff daily;
• Comply with current basic conditions of employment;
• Practice goal setting in every area of the business and review monthly;
• Ensure compliance to all HR policies and procedures;
• Train staff adequately in every area of the business;
• Measure Productivity: Review staff structure monthly and monitor sales by staff member.

Finance Control:

• Ensure accuracy of rebate & other income on monthly income statement;
• Ensure all payments are signed off by the appropriate personnel before making any payment. - Within Limits of Authority;
• GP's must be checked the same day as the GRV
• All purchase orders to be signed by the supplier representatives
• Ensuring that the Expenditure under your control is within the required expenditure as budgeted and or amended from time to time.

Systems and Procedures:

• Comply with all systems and procedures;
• Monitor all sales below cost daily. Action accordingly;
• Daily Sales report to be checked and signed off with supporting documentation for day-end;
• Discount reports to be checked daily to check for any un-authorised transactions.;
• All Refunds and Overrings to be checked and signed off with day-end reports

Stock Takes:

• Required to be involved in stock taking by ensuring the following activities are actioned: Stock count reviews, Managing teams and administration activities of the stock count with uploading results onto the system.
• Perform stock take preparations; that stock takes are done in accordance with agreed CPA and Budgeted Cost;
• Perform accurate stock take;
• Variance reports to be scrutinized and actioned accordingly.

Additional Activities over an above normal Buyers Role:

• Managing of Trading and Banner Growth Development;
• Participating and Managing of the Store Merchandising program at the store inline with the Store General Manager.

General Additional Requirements in fulfilling the above-mentioned position:

Management Control and additional
responsibilities:

• That the fulfillment of this role may require you to perform duties beyond the scope of this role defined in the above KPAs;
• That you may be required to perform additional adhoc duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
• That you may be required to fulfill a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.

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