Job Description

Main purpose of the job:

• To manage reliable asset data and information through an effective asset management system and provide operational support

Location:

• 7 Esselen Str, Hillbrow, Johannesburg

Key performance areas:

• Assist in developing, implementing, and maintaining best practice asset management systems and processes
• Develop, create, and enhance the management and presentation of asset data, information, and reports
• Maintain an accurate asset register and inventory system for all Wits RHI Units
• Provide real-time asset data and information as requested
• Conduct and monitor effective asset surveys and condition ratings
• Collect, store, and save data reporting
• Prepare statical returns, statutory reports, and asset valuations
• Manage asset adjustments, transfers, and donations
• Manage asset disposal agreements and dispose of aged assets
• Integrate SHE and contractual requirements within the asset portfolio
• Manage the process of identifying and assessing the risks affecting all assets
• Assist in designing and implementing an overall asset risk management process
• Oversee, and in some areas implement, the plan of risk control actions (e.g., insurance, OHAS measure, liaison with the compliance department, and internal reporting)
• Conduct monthly stock takes to assist and prepare for major stock takes and audits
• Conduct bi-annual stock takes of all assets
• Verify asset locations
• Verify assets status and/or life cycle
• Inspect, verify, and check delivered goods and stock
• Check that all documents are accurate and correct i.e., purchase orders, invoices, delivery notes, etc.
• Reconcile delivery notes with purchase orders
• Record serial numbers where applicable
• Record goods received on the relevant systems
• Obtain relevant information and documentation from suppliers
• Maintain a sound working relationship with suppliers
• Provide feedback to stakeholders on consumables received and ensure relevant documentation is completed
• Dispatch office consumables, equipment, and assets according to policies and procedures
• Forward invoices and documents to Procurement to process payment
• Determine minimum and maximum stock levels
• Perform monthly stock takes and reconciliations
• Request office consumables orders well in advance

Required minimum education and training:

• Degree/Diploma in Finance or Supply Chain

Required minimum work experience:

• Minimum 5 years experience in Assets Management
• Minimum of 3 years experience of operating an Asset Management System

Desirable additional education, work experience, and personal abilities:

• Experience working with a donor-funded organization/NGO or project-based environment
• 3 years of experience in a financial environment will be advantageous
• Exceptional organization and administrative skills are required together with working knowledge of Microsoft Office
• Attention to detail
• Assertive, confident, and adaptable
• Pro-active, able to exercise discretion and independent decision-making
• Able to prioritize own workload and work to deadlines
• Self-motivated
• Able to work independently and work as a part of a diverse and multi-disciplinary team

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 15 September 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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