Job Description

Job Purpose:

To provide comprehensive administrative support to the Finance, HR, and Exco teams, ensuring smooth internal operations and accurate record-keeping.

Key Result Areas (KRAs):

Administrative support and coordination Financial and HR documentation Exco and departmental reporting support

Detailed Responsibilities:

Prepare a payment schedule of all payments due on a daily basis and ensure it is update as and when requested by Finance Manager, including but not limited to: New Purchases, monthly payments, bond re-payments, settlements. Prepare payment requisition and orders, and ensure administrative records, reports, and documentation are filed. Liaise with service providers on quotes and/or invoice enquiries. Ensure transactions are captured correctly on VMG system; accounts and cost centres. Ensure vehicles are brought into stock after an invoice is paid by creating a new file with all vehicle documents, spare keys, and service books. Have the vehicle file checked and signed off by the General Manager. Ensure vehicles are registered and licenced timeously as vehicles are purchased and/or traded in. Ensure licence discs and number plates are received and disbursed to clients efficiently. Ensure NATIS documents are correctly captured and filed accordingly: NATIS from banks, floorplan, dealer-stock and customers. Ensure permits are in stock at all times. Liaise with finance department with loading vehicles on floorplan. Ensure stock-take is submitted daily. Ensure reconciliation of the recon card is submitted timeously. Ensure petty cash reconciliation is submitted timeously. Assist Finance with compliance. Schedule and organize internal meetings, capturing minutes where required. Maintain filing systems (digital and physical) to ensure audit readiness. Support Exco with documentation required for strategic decision-making. Liaise with suppliers, service providers, and internal departments for administrative tasks.

Skills & Competencies:

Strong organizational and multitasking skills. Excellent MS Office and digital filing knowledge. Confidentiality and professionalism. Strong communication and coordination ability.

Automotive Industry experience is essential.

CV's can be emailed to recruitment@kandtconsulting.co.za

Job Type: Temp to perm

Pay: R10000,00 per month

Work Location: In person