Job Description

PURPOSE
This position exists to manage the administration office of the business unit at a specific site by effectively planning activities, organising resources and controlling risks. The role ensures the accurate, efficient and timely execution of all administrative functions in line with quality, productivity, efficiency and financial requirements.
RESPONSIBILITIES
Site Office Administration

• Accurate completion of requisitions for all purchases.
• Correct contract allocations on requisitions.
• Ensure proper approvals are obtained for all purchases.
• Maintain site costing documentation.

Safety and Training Administration

• Ensure that a backup of the database is available.
• Preventing loss/damage of property in the office.
• Ensuring proper housekeeping in the specific Site Office.

Personnel Administration

• Liaising between the Site Administrator and the Site/Contract Manager.
• Liaising between the wage/payroll office and the HR department.
• Compiling of the monthly HR report figures and forwarding of information to the Site Administrator.

Wage Administration

• Controlling, compiling and forwarding of time and attendance information and documents to the relevant recipients.
• Registering and handling all wage employee queries.

Communication

• Ensure proper minutes of meetings are kept.
• Ensure that the information on the minutes is discussed at the monthly communication meetings.
• Act as a link between employees and the Site Administrator/ management at the site.

QUALIFICATIONS

• Grade 12.
• Certificate in Finance/HR Administration.

EXPERIENCE

• Minimum 1 year of experience in the role or similar.
• Relevant industry (mining, mining services, construction, heavy industry, etc.) will be advantageous.

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Communication (both written and verbal).
• Teamwork.
• Negotiation.
• Innovation.
• Problem-solving.
• Decision Making.

Closing Date: 11 September 2025

Skills Required