Job Description

Job Summary

Qualification

Standard 12; Administration Diploma; SAMTRAC or Equivalent; Thorough knowledge and implementation of the COIDA and General Administrative Regulations and f the Occupational Health and Safety Act

Experience

Minimum of 3 years of work experience in the development and implementation of Accident Investigation and Reporting Procedures within a large entity and a proven experience in the implementation of COIDA; General Administrative Regulations of the Occupational Health and Safety Act

Key Performance Areas

• Compile and update the Injuries on Duty (IOD) Spread Sheet
• Liaise with line managers to ensure the proper Reporting and Investigation of Accidents
• Collate accident information and send it to the company insurers and Compensation Commissioner
• Follow up on IOD cases and update outstanding legal documents
• Open and update individual employee IOD files.
• Ensure that IOD medical records remain confidential and liaise with medical doctors and the commissioner to update such medical records
• Ensure the absence of IOD case backlog
• Escalate all IOD cases requiring the attention of senior management
• Gather and confirm submission of monthly reports and other related evidence from SHEQ Coordinators and submit consolidated information to management
• Ensure that standardized information is communicated to all SHEQ coordinators
• Compile minutes and Agenda for departmental meetings
• Take SHEC Steering and Technical committees minutes, and agenda and ensure communication thereof
• Co-ordinate the training schedule of departmental employees
• Arrange, attend and track departmental meetings
• Ensure that document and data control systems are maintained and updated
• Compile monthly reports and submit them to line management
• Compile daily and monthly biometrics attendance register
• Ensure that departmental petty cash is handled and controlled in line with internal Supply Chain Policy and petty management procedure.
• Act as a departmental buyer in the Supply Chain Process,
• Ensure timeous buying of goods and services in line with the departmental budget and SCM Just In Time process.
• Take part in the formal internal SHEQ audits as well as Contractor audits

Arrange medical health surveillance schedule and communicate to employees and supervisor

Skills and Knowledge

Ability to understand and apply government Regulations and Acts related to injuries on duty.

Experience in the investigation of injuries.

Good interpersonal relationship skills.

Health and Safety Administrative principles and practices.

Health and Safety implementation and auditing principles.

COIDA

Occupational Health & Safety Act (including the regulations)...

Well-documented document control system.

Analytical, thinking, and Judgement skills.

Communication Skills (advanced).

Interpersonal Skills.

Negotiation Skills.

Teamwork.

Planning and Organising Skills.

Self-Management skills.

Environmental practices.

Advanced Report writing skills.

Advanced computer skills.

Amasiko Group

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