Job Description

Service Administrator

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GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA's success - come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.



Why join GEA

Job information

Reference Number

JR-0034779

Job function

Service

Position type

Full time

Site

1 Savio Road, Brackengate 2 Cape Town 7560


Your responsibilities and tasks:+ Procurement + Negotiate pricing and availability with supplier
+ Request Quotes from Suppliers for Parts sourced.
+ Check Procurement Mailbox and proceed to create Purchase order in Axapta based on information received from Requester
+ Follow up on all Open purchase orders with suppliers
+ Update Due dates and Comments of all PO's created
+ Advise Supervisor (for planning purposes)
+ Co-ordinate collection and delivery of orders (liaise with Service Supervisors / Managers on collection of goods from suppliers)
+ Receipt Supplier Invoices (Obtain Invoice from suppliers and receive on AX)
+ Open POs should not exceed 80 per month (Ensure that Status is changed to Invoiced status)
+ Clearing of Service Virtual Warehouse
+ Create and issue Picking lists
+ Filing of all documents in OneDrive
+ Creditors:
+ Obtaining information from new supplier to open vendor account, i.e. Cancelled cheque, vendor application form, company letterhead
+ Follow new Laserfiche process for new accounts to be opened
+ Following up on outstanding invoices from suppliers and open orders reflecting on the system
+ Follow up with accounts on blocked accounts
+ Processing of supplier credit notes


General Admin

Uploading of Purchase Orders and supporting documents to the Teams Shared folder (Procurement Folder) Resolve Queries pertaining to Orders and Invoices (queries received from suppliers and Procurement local to speed up order processing and payments
Your profile and qualifications:


Qualifications:

Matric (Grade 12) is essential. Additional qualification in Administration, Finance, or Technical Support is advantageous. ERP System experience (preferably Axapta or SAP) Proficiency in Microsoft Office (Excel, Outlook, Word).

Experience:

Minimum 2-3 years' experience in service administration, quotation generation, or invoicing functions. Experience in supplier follow-ups, and ERP call management (preferably Axapta). * Demonstrated administrative capability in handling high-volume tasks and interdepartmental coordination.