Job Description

Create a training schedule for employees in line with the training plan, company policy and relevant regulations; Create folders for new recruits with required documentation; Create user profiles and assign training to employees from training systems; Release crew to operations once training is completed; Monitor crew currency and license validity; Schedule training, venues and instructors in line with the training schedule; Distribute training material; Confirm attendance of trainees and ensure that they are aware of training details; Inform trainees, instructors and rosters of changes relating to training; Provide instructors with attendance registers & other administrative documentation before training commences; Follow up with scheduled trainees who did not attend and update rosters accordingly; Support Instructors with ensuring that training rooms are prepped and training packs are ready; Update the system based on training completed and ensure that expiries are captured correctly; Inform managers of expiry dates; Confirm training dates based on management feedback; Ensure paperwork is completed and received for submissions; Submit documents to SACAA; Assist team members with duty travel bookings when necessary; Obtain sign-off on invoices and submit invoices to finance for payment; Monitor stationery and other training materials and initiate the order process to ensure that stock levels always meet requirements; Print and distribute certificates; Collect training documentation from Instructors and ensure that all training records (i.e. participant lists, employee progression and course completions) are updated accordingly; Ensure that training documentation is accurate and meets regulatory requirements; Prepare documentation/ training files for audit purposes and SACAA submissions; Meet turnaround time deadlines for course administration and all training administration policies and procedures; Compile training reports based on management requirements (attendance, evaluations etc.); Resolve all training-related queries or refer any queries that cannot be resolved to the relevant person/ department; Create user profiles on the training system and update the system as required; Encourage, promote, and embody a spirit of teamwork; Assess and optimise the performance of direct reports; Provide specialised insights to direct reports; Guide, support and develop direct reports.



Grade 12 or Equivalent (Essential); Certificate/Diploma in administration or related qualification (Essential); 3-5 years of administration experience of which at least 1 year is in a similar role (Essential); Experience in an aviation training environment (Desirable); Sound knowledge of MS Excel, MS Word and MS Outlook (Essential); Knowledge and understanding of aviation training requirements (Essential); Strong administrative skills (Essential); High attention to detail (Essential); Excellent organisational skills (Essential); Ability to multi-task and prioritise in a highly deadline-driven environment; Strong communication skills (verbal and written); Strong interpersonal skills.

Personal Attributes:

Professional; Ability to work independently and in a team; Ability to work without direct supervision; Work well under pressure in a fast-paced environment; Adaptable and flexible; Immaculate timekeeping; Fast learner.

Application guideline:

Email applications will not be accepted; Preference will be given to members of under-represented designated groups; Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair reserves the right:


Not to proceed with this vacancy; To appoint the selected candidates based on its operational requirements.

Closing Date: 29 July 2025