Job Description

Job Advert Summary

PURPOSE:

• To develop and implement contracting strategies and, commercial value release initiatives

• To provide commercial leadership and expertise within portfolio and support Manager, Capital Buying with regards to execution of contract management strategy for allocated portfolio

• To develop and maintain contracting strategies

• To provide specialist commercial input for contracting across all Business Units

• To provide a portfolio supervisory role in terms of contract vetting, and people performance management and contract lifecycle management.

MAJOR CHALLENGES:

• Develop and implement contracting strategies

• Involve relevant stakeholders and obtain sign-off while planning and executing contracting strategy

• Achievement of stretched financial targets under sustained business cost pressures.

Minimum Requirements

QUALIFICATIONS:

• B Degree (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE:
6-8 years Relevant experience in Supply Chain or related; Procurement; and Contract Management on a management level (Essential/Minimum) Operational
REQUIREMENTS:

• Certificate of Fitness (Essential/Minimum)
• Psychometric Assessment (Essential/Minimum)

Duties & Responsibilities

Best Practice and Knowledge Management

• Identify and support implementation of process and system enhancements to continuously improve commercial management process
• Study / research best practice processes and benchmark the Company processes at regular intervals
• Facilitate commercial process and ensure adherence to sound ethical principles
• Mitigate risk in terms of contractual exposure to the Company
• Focus on advancements in specialist field in order to assess advancements and potential cost reduction

Compliance, Governance and Assurance

• Ensure all business and capital buying operations adhere and comply with corporate governance, statutory, legal and other internal requirements
• Provide guidance to customers to ensure adherence to all policies, procedures, standards and guidelines
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Identify, manage and mitigate risk associated with Supply Chain Management (SCM) capital buying initiatives
• Integrate Group Capital Buying guidelines and procedures with those of the Companyxe2x80x99s SCM blueprint

Contract Portfolio Management

• Contract lifecycle management for entire portfolio
• Consultation, design, administer, facilitate and coordinate complete tendering process
• Agree on supplier negotiation metric and negotiate with successful supplier in finalising contract terms and conditions.
• Responsible for contractually committing the Company
• Report on portfolio contract performance in line with agreed targets
• Liaise with strategic sourcing teams on relevant commodity initiatives
• Establish, manage and maintain all portfolio contracts
• Manage supplier/vendor performance
• Influence supplier development initiatives
• Influence local economic development initiatives
• Manage the drafting of the commercial agreement and finalise sign-off of commercial agreement with suppliers
• Vetting and quality control of portfolio contracts
• Portfolio planning and resource allocation
• SCM balanced scorecard compliance
• Contribute to overall value release target
• Stakeholder engagement and dispute resolution
• Contract execution.

Customer, Stakeholder and Client Relationship Management

• Maintain database of supplier information and ensure that integrity and quality of data are relevant and of required standard
• Support on-boarding of new suppliers and manage supplier relationships
• Provide relevant and specialized support to applicable stakeholders
• Collaborate and communicate with customers and suppliers
• Build sound relationships with Business Unit (BU) end-users, key suppliers and project teams
• Work with contractors, consultants, Project Managers and BU end-users by providing contract specialist skills
• Establish and maintain strategic relationships with stakeholders
• Collaborate and communicate effectively with customers and suppliers
• Provide relevant and specialised support to stakeholders.

Functional Excellence

• Ensure correct contract templates are applied and that contracts implemented are correct, timeous and to the correct standard to support the contract strategy
• Assist with the improvement of contract templates to stay current with the developments in functional area
• Assist with development of streamlined business process to improve business process efficiency and eliminate duplication/bureaucracy
• Participate in Communities of Practices (COPxe2x80x99s) aimed at enhancing the function and entrench functional alignment
• Identify and mitigate contractual risks through appropriate risk mitigation plans
• Provide commercial guidance to end-users in all areas of contract management
• Engage in supplier negotiations to achieve savings target and compliance to Company commercial standards and governance
• Engage with end-users and project teams across all BU's on all organisational levels to ensure compliance to the Companyxe2x80x99s contracting strategy.

Functional Management

• Engagement/communication: Engage with managers, operations and cross- functional managers to ensure execution of agreed contracts management plan and contracts lifecycle management
• Coordinate functional/cross-functional activities to ensure strategic alignment
• Continuous improvement and functional change: Lead functional improvement and change
• Governance: Ensure portfolio adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline.

People Management

• Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance of direct reports. Take prompt action against non- performance
• Adhere to performance management procedures
• Culture/functional climate: Uphold the culture and values within the function
• Foster effective teamwork and unity.

Procurement Management

• Negotiate procurement savings
• Compile enquiry documentation as per project
• Commercial and financial evaluation of tenders
• Obtain tenders from specific marketplace through solicitation process

Safe and Healthy Work Environment

• Maintain and ensure a healthy environment and safe operation practices.
• Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations.

Behavioural Alignment
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaroxe2x80x99s Employment Equity policy.
If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.