Job Description

Project Planning and Resourcing



Plan projects by reviewing routine projects, project proposals and service delivery requirements, identifying human resource and service provider requirements, identifying materials required, drafting plans with key deliverable and timeframes and consulting with Operations around amendments required weekly and monthly



Finalise project plans by aligning with the operations team, engaging project delivery teams and communicating project deliverables, timeframes and service level requirements weekly and as required



Develop project plans by identifying project activities, defining activity timeframes, identifying sequencing and dependencies, defining resource and materials requirements and engaging with service providers, supply chain and sub-contracting teams to confirm plans as required



Appoint service providers by identifying skills and resources required, engaging with Sub-Contract Management and Supply Chain to review and identify appropriate service providers, provide input into the contracting requirements and reviewing and approving contracts as required



Project Management



Manage project delivery by agreeing deliverable across all projects, monitoring progress and feedback, identifying areas of concern, delay and risk, implementing corrective action and monitoring implementation weekly and as required



Manage project delivery risks by identifying areas of concern, problem solving and supervising the implementation of corrective action, reviewing and assessing resolution and management of risks and providing feedback weekly and as required



Manage project administration by preparing and maintaining project files, site visit notes and delivery in line with contractual obligations, identifying areas of concern, monitoring implementation of corrective action and managing delivery in line with agreed actions weekly and as required



Prepare for the ASIB inspection by confirming inspection dates, providing documentation, attending inspections and addressing any items on the inspection report within the defined deadlines



Handover projects by commissioning, testing, providing relevant manuals, securing client sign off and providing documentation for internal and client purposes as required



Project Financial Management



Prepare project budgets by reviewing quotations, designs and scope of work, understanding anticipated work flow, developing budgets and submitting for approval as required



Manage project budgets by tracking expenditure in line with project budgets, identifying areas of saving and over-expenditure and implementing corrective action monthly and as required



Manage project profitability by tracking spend and time spent against project budget, monitoring profitability, identifying profitability challenges and implementing corrective action monthly and as required



Generate claims by establishing the work progress, engaging with the client to communicating invoicing details and preparing and submitting claims for invoice/pro-forma generation monthly and as required



Generate payment valuations for suppliers by establishing work completed, engaging with the sub-contractor to agree payment valuations, preparing payment valuations and submit for payment processing monthly and as required



OSHEM and Compliance Management



Manage OSHEM and operations compliance by monitoring implementation of compliance measures and standards, tracking areas of non-compliance and implementing corrective action as required



Train Service Providers on OSHEM and Operations project compliance requirements by preparing and delivering training content, monitoring implementation and addressing skills gaps as required



Sales and Marketing Support



Support sales and marketing by engaging with potential and existing clients, providing technical input into proposals, design and sales and marketing engagements, identifying additional sales and marketing opportunities and providing input to the relevant sales consultants as required



Reporting



Report on projects by collecting and analysing performance data, identifying trends and patterns, drafting reports and submitting for review and approval monthly and as required



Report on financial performance by tracking spend and profitability against budget, analysing trends and patterns, drafting reports and submitting for review and approval monthly and as required



Report on sub-contractor performance by collecting performance information, identifying trends and patterns, drafting reports and submitting for consideration and action monthly and as required

Qualifications:

NQF 6 in Project Management in the built environment is required



Extensive experience may be considered where a relevant qualification is not available

Experience:

3- 5 years in project management of built environment projects is required



Experience in fire protection environment is preferred

Leadership:

Operational planning



Influencing



Collaboration

Functional:

Planning and organising



Budgeting



Project management



Contract management



Written communication



Risk management



Quality management



Service provider management



Between 3 - 5 Years