Job Description

About the job Senior Procurement Manager (Cashbuild Internal Applications Only)
Description:
Support Operations by managing the procurement process in sourcing the right product at the right price and supply chain management. Supervision of day-to-day operational processes.
Requirements:

• Minimum Diploma or NQF 5

• Minimum 5 years' experience in a similar position

• Good command of English Language, written and verbal

• Intermediate knowledge of MS Office package (Word, Excel, Outlook)

• Ability to handle high pressure

• Prepared to work extended hours

• Attention to detail

• Strong negotiation skills

• Integrity beyond reproach

• Strong organizational and administration skills

• Analytical ability

• Strong time management

• Own transport with valid driver's license

Procurement Administration

• Selling price maintenance by actioning price change requests.

• Management of cost price variance by rectifying errors on system.

• Cost price validation and maintenance by confirming with supplier.

• Creditor administration by obtaining credit notes from suppliers when required.

Space Management

• Maintain planograms by analysing sales performance (top and worst performers) and range rationalization

Trade Agreements

• Negotiation of rebate, advertising, and trading terms.

GP Management

• Management of GP% according to required margin by negotiate correct cost price with supplier and set initial selling price.

Supplier Performance

• Provide supplier with forecasted units required.

• Monitor actual purchases against forecast.

• Monthly review of supplier performance.

Supervision

• Ensure timeous completion of tasks allocated to individual Procurement Managers

• Review of benchmark margins and exception reporting

• Weekly analysis of discrepancies against business plan

Competencies
Lead with vision
Establishes a clear and compelling outcomes for area of responsibility
Develops appropriate action plans in order to achieve established outcomes
Ensures that employees understand their role towards the achievement of the departments outcomes
Motivates employees to achieve the established outcomes
Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes
Provide Direction
Develops operational plans to enable the achievement of set objectives
Ensures adherence to policies and procedures within area of responsibility
Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives
Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values
Drive for results
Constantly looks for and acts on opportunities to improve department performance
Works to exceed goals set by others
Develops stretching goals for self and department, working consistently and tenaciously to meet these
Implements clear control mechanisms to measure results against department performance objectives
Identifies barriers to performance and persists in overcoming them
Assists team members in achieving their goals
Proactively anticipates and acts on trends and evolving needs"
Think Strategically
Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information
Prepares contingency plans for identified problems and situations that might occur
Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate
Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks
Raises compliance, ethical or other issues to protect the Organisation's reputation and obligations"
Solve Problems
Proactively identifies problems and seeks root cause
Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems
Develops and implement appropriate action plans breaking complex tasks into manageable parts
Identifies patterns or connections between information or situations that are not obviously related"
Make Decisions
Makes decisions within framework of company policies and within set time lines
Makes decisions giving due consideration to consequences of the decision made in area of responsibility
Implements decisions made in line with agreed processes and policies
Stands by own beliefs and decisions with self confidence
Identifies patterns or connections between information or situations that are not obviously related when making decisions
Plan
Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility
Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment
Assists others in planning work, identifying areas that will improve the efficiency in the implementation of plans within the area of responsibility and department
Empower
Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others
Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals
Delegates to individuals at the appropriate level
Encourages employees to take initiative and hold them accountable for outcomes
Manage Performance
Follows through on commitments made and deliver on them to achieve set objectives and targets
Takes accountability for own and or subordinates actions and implements corrective action where required
Defines clear and stretching department goals and standards in line with strategic initiatives and objectives
Implements and manages appropriate control mechanisms to ensure department objectives are achieved
Uses appropriate behavioural skills to resolve operational performance problems
Acts as a role model and motivates others to achieve the highest standards of quality and efficiency
Determines employees' strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plans
Handle Pressure
Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures
Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations
Calms others who are expressing frustration or anger
Assists others to deal constructively with difficult situations
Persists in realising work objectives even in difficult or adverse circumstances
Innovate
Generate unique alternatives, options or solutions to problems
Encourages innovation amongst team members in coming up with generating unique alternatives, options or solutions to problems
Manage Change
Manages planned changes that may be brought about as a result of internal and or external circumstances
Ensures that the department responds to the changing environment and stakeholders needs and expectations
Understands and appreciate different and opposing perspectives on an issue and adapt ones approach as the requirements of the situation change
Influence
Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context
Displays appropriate, written presentation and oral communication aligned to audience requirements
Projects credibility and confidence even when faced with obstacles
Correctly identifies and gains support of relevant stakeholders when attempting to influence internal and or external stakeholders
Assert Authority
Gets one's point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced
Asserts self during interpersonal situations
Maintains and projects confidence, even in adverse circumstances
Makes a positive personal impact that is clear and concise for the audience
Facilitates open, direct two-way communication
Expresses disagreement with peers or more senior colleagues, tactfully and appropriately
Collaborate
Recognises conflict among team members and deal with it effectively
Identifies and improves communication to bring conflict within the team into the open and facilitate resolution
Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding
Demonstrates high level of enthusiasm and commitment to team goals under difficult or adverse situations; encourages others to respond similarly
Communicate
Assesses the needs of audience in order to deliver appropriate message and content
Applies communication strategies to ensure inputs from role players are discussed and acted upon
Actively shares information and ideas, and encourages others to share their views and concerns
Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships