Job Description

Location: Hatfield, Pretoria
Reports to: Head of Unit: Procurement and Contracting
Deputises: (Senior) Procurement and Contracting Specialist
Why You?
You are a strategic procurement leader who thrives on structure, compliance and value creation. You understand the bigger picture and can drive operational excellence while working across complex contract categories. If you bring a sharp eye for process, deep knowledge of procurement regulations and a collaborative mindset, this role offers you the platform to lead with impact.
Based in Pretoria at the GIZ Country Office for South Africa, Lesotho and Eswatini, you will bring strategic clarity to multi-category procurement, ensuring alignment with GIZ global systems and processes. Your work will contribute to sustainable development goals through efficient, transparent and high-impact contracting.
What You Will Be Doing
Key Responsibilities
Lead operational processes and provide specialist knowledge across procurement categories (Materials & Equipment, Logistics & Events, Services/Works Contracts, Financing Arrangements and Construction Contracts)
Ensure end-to-end compliance with GIZ Processes and Rules (PuR) and HQ directives
Advise project teams and management on procurement strategy, risk and quality standards
Maintain category oversight and act as requestor for CO contracts including Framework Agreements
Deputise for the second Senior Specialist and Head of Unit when required
Strategic Contracts and Framework Agreements
Manage procurement for high-level management and leadership-initiated contracts
Oversee procedures for Financing Arrangements, Construction Works and Services/Works contracts
Ensure SAP accuracy, contract closures and timely reporting
Develop and quality-check specifications, ToRs, budgets and procurement documents
Coordinate advertisement timing and tender openings
Lead the creation of SOPs for new contract types and Framework Agreements in partnership with OD
Interpret and implement new regulations, design updated templates and support procedural clarity
Reporting, Knowledge and Market Intelligence
Design and maintain KPIs and reporting tools for Procurement and Contracting Unit (PCU)
Track progress in SAP and Common Portal, develop dashboards for collaboration and transparency
Maintain procurement knowledge systems using GIZ platforms (IDA, DMS)
Manage updates to internal knowledge portals and documentation templates
Gather market intelligence and promote category-based knowledge sharing
Lead induction, onboarding and regular training with the Head of Unit
Administration, Internal Control and Audits
Monitor workload distribution across the PCU and ensure even deputisation
Review monthly task allocation and health indicators for staff using SAP
Sign procurement and contract documents up to the delegated threshold
Conduct quality checks and coordinate IC readiness in collaboration with auditors
Maintain SOPs that fully support audit and internal control standards
Oversee digital and physical records in alignment with PuR filing structures
Supplier and Customer Relationship Management
Develop and manage a Supplier Relationship Management Programme
Build a dual-access supplier database aligned with GIZ standards
Address bottlenecks in procurement cycles and recommend proactive improvements
Adopt a customer-focused and solution-oriented mindset in complex situations
Represent GIZ in professional forums, conferences and networks
General and Content-Related Tasks
Align PCU operations with GIZ country strategy and corporate goals
Support the implementation of sustainability practices and participate in localisation efforts
Engage in personal development through job-related training
What You Need to Succeed
Qualifications
Bachelor of Commerce in Purchasing and Supply Chain Management or Business Administration
Postgraduate qualification and/or professional body membership (CIPS, SAPICS) strongly preferred
Procurement-specific training required
Professional Experience
Over 10 years of experience in a comparable senior procurement position
Proven knowledge of complex procurement systems and contract categories
Experience in sustainable procurement and digital systems is highly desirable
Skills and Competencies
Advanced MS365 and SAP skills
Strong interpersonal, negotiation and stakeholder management skills
Sound understanding of procure-to-pay cycles and category management
Fluency in English; German is an advantage
High emotional intelligence, cultural awareness and teamwork capability
Ability to prioritise, manage complexity and perform under pressure
Strong initiative, independence and ability to lead from within
Commitment to continuous learning and upskilling
How to Apply
To apply, please submit the following documents in PDF format:
Cover letter (max. 2 pages) outlining your motivation, relevant experience and salary expectations
CV (max. 4 pages)
Copy of your South African ID or proof of eligibility to work in South Africa
Deadline for submission: 11 July 2025
Please note:
Only shortlisted candidates will be contacted
Applications without a motivation letter will not be considered
Working with GIZ
At GIZ, we value diversity, respect and inclusion. We are proud signatories of the Diversity Charter and encourage applications from individuals of all backgrounds including persons with disabilities. Equality is a priority and all qualified applicants are equally considered.