Job Description

Essential Skills Requirements

Building Systems Expertise:

Strong understanding of HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, and fire safety systems.

Maintenance Management:

Proficient in preventive and corrective maintenance practices, including the use of maintenance management software.

Project Management:

Capable of planning, executing, and monitoring facility-related projects from start to finish.

Budgeting & Financial Oversight:

Skilled in budgeting, cost control, and preparing financial reports for facility operations.

Health & Safety Compliance:

In-depth knowledge of Occupational Health and Safety (OHS) regulations and workplace safety standards.

Leadership & Team Coordination:

Strong leadership abilities to manage teams and collaborate across departments.

Problem-Solving:

Quick to identify issues and implement practical, effective solutions.

Communication:

Excellent verbal and written communication skills for engaging with staff, vendors, and stakeholders.

Negotiation:

Proficient in negotiating contracts and maintaining vendor relationships.



Advantageous Skills Requirements

CAFM Software Proficiency:

Experience with Computer-Aided Facility Management tools for space planning, maintenance scheduling, and asset tracking.

Building Management Systems (BMS):

Knowledge of BMS for monitoring and controlling building operations.

Energy Management:

Familiarity with energy management technologies to improve efficiency and sustainability.

Data Analysis:

Ability to interpret facility performance data and make informed, data-driven decisions.

Collaboration Tools:

Proficiency in using communication and collaboration platforms to enhance team management and stakeholder engagement.

Duties:

1. Facility Operations Management



Oversee day-to-day facility operations, ensuring all building systems (HVAC, plumbing, electrical, etc.) operate efficiently.



Plan and manage maintenance schedules, ensuring timely completion of repairs and preventive maintenance tasks.



2. Budgeting and Financial Management



Develop, manage, and monitor the facilities budget, including forecasting and controlling expenses.



Identify cost-saving opportunities and implement strategies to reduce operational costs.



3. Health and Safety Compliance



Ensure adherence to health, safety, and environmental regulations.



Conduct regular safety inspections and audits, implementing corrective measures when required.



4. Vendor and Contract Management



Manage relationships with service providers and vendors, including contract negotiation and performance oversight.



Oversee the procurement of equipment, materials, and supplies essential for facility operations.



5. Emergency Preparedness



Develop and coordinate emergency response plans and procedures.



Organise drills and training sessions to ensure staff readiness in emergencies.



6. Sustainability Initiatives



Drive sustainability efforts to minimise the facility's environmental impact.



Monitor energy consumption and identify opportunities for improved efficiency.



7. Team Leadership and Management



Lead and mentor the facilities team, providing training, guidance, and performance evaluations.



Foster a positive, collaborative work environment to enhance teamwork and productivity.



8. Communication and Reporting



Act as the primary contact for all facility-related matters, maintaining clear communication with stakeholders.



Prepare and present reports on facility performance, maintenance activities, and budget status for management review.



9. Technology Integration



Leverage facility management software and digital tools to streamline operations and improve efficiency.



Stay informed on industry developments and emerging technologies in facility management.



Matric Certificate



Any Trading Certificate (OSH, Occupancy, Fire Safety, Waste Management)



Any Professional Certificate (CFM, Health & Safety, CEM)

3-5 Years work experience in the following field:

Management Experience :

Experience in managing teams and overseeing facility operations is essential.

Project Management :

Experience in managing facility-related projects, including renovations and maintenance.

Industry Experience :

Familiarity with the specific industry (e.g., corporate, healthcare, education, manufacturing) can be beneficial, as different sectors may have unique requirements and regulations

Technical Skills :

Hands-on experience with building systems, maintenance practices, and facility management software.

Regulatory Knowledge :

Understanding of local, state, and federal regulations related to building codes, safety, and environmental standards.



Between 3 - 5 Years