Job Description

Closing Date: 2025-10-30
Job Type: Contract
Job Level: Senior
Experience: Between 3 - 5 Years
EE/AA: No
Summary
Our client is looking for a Senior Facilities Manager to be based on-site in the Rosslyn office. This is a contracting role until July 2027 (Renewable).
Description
Essential Skills Requirements

• Building Systems Expertise: Strong understanding of HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, and fire safety systems.
• Maintenance Management: Proficient in preventive and corrective maintenance practices, including the use of maintenance management software.
• Project Management: Capable of planning, executing, and monitoring facility-related projects from start to finish.
• Budgeting & Financial Oversight: Skilled in budgeting, cost control, and preparing financial reports for facility operations.
• Health & Safety Compliance: In-depth knowledge of Occupational Health and Safety (OHS) regulations and workplace safety standards.
• Leadership & Team Coordination: Strong leadership abilities to manage teams and collaborate across departments.
• Problem-Solving: Quick to identify issues and implement practical, effective solutions.
• Communication: Excellent verbal and written communication skills for engaging with staff, vendors, and stakeholders.
• Negotiation: Proficient in negotiating contracts and maintaining vendor relationships.

Advantageous Skills Requirements

• CAFM Software Proficiency: Experience with Computer-Aided Facility Management tools for space planning, maintenance scheduling, and asset tracking.
• Building Management Systems (BMS): Knowledge of BMS for monitoring and controlling building operations.
• Energy Management: Familiarity with energy management technologies to improve efficiency and sustainability.
• Data Analysis: Ability to interpret facility performance data and make informed, data-driven decisions.
• Collaboration Tools: Proficiency in using communication and collaboration platforms to enhance team management and stakeholder engagement.

Duties:
1. Facility Operations Management

• Oversee day-to-day facility operations, ensuring all building systems (HVAC, plumbing, electrical, etc.) operate efficiently.
• Plan and manage maintenance schedules, ensuring timely completion of repairs and preventive maintenance tasks.

2. Budgeting and Financial Management

• Develop, manage, and monitor the facilities budget, including forecasting and controlling expenses.
• Identify cost-saving opportunities and implement strategies to reduce operational costs.

3. Health and Safety Compliance

• Ensure adherence to health, safety, and environmental regulations.
• Conduct regular safety inspections and audits, implementing corrective measures when required.

4. Vendor and Contract Management

• Manage relationships with service providers and vendors, including contract negotiation and performance oversight.
• Oversee the procurement of equipment, materials, and supplies essential for facility operations.

5. Emergency Preparedness

• Develop and coordinate emergency response plans and procedures.
• Organise drills and training sessions to ensure staff readiness in emergencies.

6. Sustainability Initiatives

• Drive sustainability efforts to minimise the facility's environmental impact.
• Monitor energy consumption and identify opportunities for improved efficiency.

7. Team Leadership and Management

• Lead and mentor the facilities team, providing training, guidance, and performance evaluations.
• Foster a positive, collaborative work environment to enhance teamwork and productivity.

8. Communication and Reporting

• Act as the primary contact for all facility-related matters, maintaining clear communication with stakeholders.
• Prepare and present reports on facility performance, maintenance activities, and budget status for management review.

9. Technology Integration

• Leverage facility management software and digital tools to streamline operations and improve efficiency.
• Stay informed on industry developments and emerging technologies in facility management.

Minimum Requirements

• Matric Certificate
• Any Trading Certificate (OSH, Occupancy, Fire Safety, Waste Management)
• Any Professional Certificate (CFM, Health & Safety, CEM)

• 3-5 Years work experience in the following field:
• Management Experience: Experience in managing teams and overseeing facility operations is essential.
• Project Management: Experience in managing facility-related projects, including renovations and maintenance.
• Industry Experience: Familiarity with the specific industry (e.g., corporate, healthcare, education, manufacturing) can be beneficial, as different sectors may have unique requirements and regulations
• Technical Skills: Hands-on experience with building systems, maintenance practices, and facility management software.
• Regulatory Knowledge: Understanding of local, state, and federal regulations related to building codes, safety, and environmental standards.

Skills Required