Job Description

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES
Position : Senior Executive Assistant
Working Schedule : 8a-5p PST
Salary Range :$2000-$2500 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)
:
We're looking for a highly skilled and experienced Senior Executive Assistant to provide comprehensive administrative and operational support to our C-suite executives. The ideal candidate is a proactive, organized, and detail-oriented professional with a proven track record of handling a wide range of administrative and executive support-related tasks. You'll act as a key point of contact for internal and external stakeholders and will be able to work independently with minimal supervision. A high level of professionalism and confidentiality is essential for this role.
Key Responsibilities

• Administrative Management: Manage and maintain executive schedules, appointments, and travel arrangements (both domestic and international). This includes coordinating flights, hotels, ground transportation, and creating detailed itineraries.
• Communication & Correspondence: Serve as the primary point of contact, screening and directing phone calls, emails, and other correspondence. Draft, proofread, and edit internal and external communications, presentations, and reports.
• Meeting Coordination: Organize and prepare for meetings, including creating agendas, preparing presentation materials, and taking detailed minutes. Ensure executives are well-prepared for all meetings and events.
• Project & Task Management: Assist with special projects and initiatives, conducting research and compiling data as needed. Track key deliverables and follow up on action items to ensure timely completion.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and maintain strict confidentiality regarding all company and executive matters.
• Expense Reporting: Manage and submit expense reports for executives, ensuring accuracy and timely processing.
• Office Management: Maintain an organized and efficient office environment for the executive team.

Qualifications

• Experience: Minimum of 5+ years of experience as an executive assistant, preferably supporting C-level executives.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong familiarity with productivity and communication tools.
• 2+ years of direct experience working with Notion.
• Soft Skills:

• Exceptional Communication: Excellent verbal and written communication skills.
• Proactive & Resourceful: Ability to anticipate needs, problem-solve, and work independently.
• Organizational Prowess: Superior time management and organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Attention to Detail: Meticulous and detail-oriented approach to all tasks.
• Professionalism: High degree of professionalism and the ability to handle confidential information with discretion.

Skills Required