Job Description

Executive Assistant to the CEO

Location:

Remote (South Africa, Canada)

Reports to:

CEO

Type:

Full-Time

About the Role

We're looking for an

Executive Assistant who thrives in motion

-- someone who's energized by new ideas, new markets, and fast-moving priorities. This isn't a traditional calendar-management role. It's a strategic support position for a founder-CEO who operates at the intersection of multiple businesses, partnerships, and emerging technologies.

You'll help create order from complexity, clarity from ambiguity, and momentum from ideas. You'll anticipate needs before they're voiced, organize information before it becomes urgent, and ensure the CEO's time is spent on the highest-value activities.

If you love variety, thrive in white space, and enjoy seeing ideas turn into reality, this is your arena.

What You'll Do

Strategic & Operational Support

Manage and optimize the CEO's schedule across multiple departments, time zones, and projects. Anticipate upcoming priorities, prepare materials, and coordinate meetings to ensure the CEO is always one step ahead. Track strategic initiatives, follow up on deliverables, and maintain alignment across teams. Draft correspondence, prep documents, and manage communications with professionalism and discretion. Serve as the "air-traffic controller" for incoming requests, ensuring that focus stays on what moves the needle.

Project Coordination & Execution

Support emerging initiatives in new technology, new markets, and investments. Coordinating research, documentation, and follow-up. Help shape and track special projects (new markets, product launches, investor relations, partnerships). Build and maintain simple, effective systems for task management, file organization, and team communication.

Executive Enablement

Anticipate the CEO's needs before they arise, from meeting prep and context to key decisions to upcoming deadlines. Protect focus time and travel efficiency, managing logistics with precision. Handle sensitive and confidential information with the utmost integrity.

Who You Are

Organized and proactive.

You think three steps ahead and always have a plan B.

Comfortable with ambiguity.

You thrive in the white space of new markets, new projects, and evolving priorities.

Fast and thorough.

You move quickly but never sacrifice detail or quality.

Emotionally intelligent.

You can read people, manage relationships, and communicate with empathy and confidence.

Tech-savvy.

You're fluent in tools like Google Workspace, Asana, Notion, Slack, and can learn new systems quickly.

A lifelong learner.

You're curious about business, technology, and global markets -- and you enjoy being in the room where new ideas are born.

Ideal Background

5+ years of experience supporting a senior executive or founder in a fast-paced, entrepreneurial environment. Proven ability to manage multiple priorities, deadlines, and stakeholders. Strong written and verbal communication skills. Experience in startups, venture, or technology sectors is a plus. Comfortable with flexible hours and international coordination.

How to Know if This Is You

You don't just keep up, you stay ahead. You notice what's missing, fill the gaps, and quietly make things happen before anyone asks. You like working with people who move fast, think big, and care deeply about building something that matters.

? How to Apply

Send a short note and your CV to

https://form.asana.com/?k=w0gmRc63Tjg7Od1DdbV0EQ&d=1204522243707972

. In your message, tell us:

What excites you about supporting a founder in high-growth environments? A time when you solved a problem before it became one.
Job Type: Full-time

Work Location: Remote