Job Description

KEY JOB FUNCTIONS:
The primary focus will be providing administrative support to the Legal & Cosec department based in Johannesburg.
KEY PERFORMANCE AREAS:
Data Management:

• Maintain physical security filing system
• Maintain digital/ electronic filing system

Cost Management:

• Process orders; payments
• Identify and implement cost reduction activities

Contract Management:

• Maintain contract management system
• Maintain Contract register

Legal Administration:

• receive all instructions to legal
• maintain instruction register
• liaise with internal and external stakeholders in relation to legal matters

General Administration:

• Monthly reporting for Exco:
• Filing
• Monthly recons
• Diary Management
• General administrative support for projects; legal matters
• Ensure compliance with policies and procedures
• Develop and maintain relationships with internal and external stakeholders
• Liaise with various business units; external auditors; attorneys and other stakeholders
• Prepare ad hoc reports; presentations; documents

QUALIFICATION AND EXPERIENCE REQUIRED:

• NQF 5 level qualification (240 credits - level 8 framework) relevant qualification
• Diploma in paralegal studies or business administration preferable
• Minimum of 3 years' experience as a paralegal / administrative assistant in a corporate / commercial / manufacturing environment
• Advanced MS Office (Word, Excel, PowerPoint)
• SAP

COMPETENCIES:

• Assertive
• Integrity
• Perseverance
• Attention to detail and logical and systematic approach to work.
• Innovative ideas
• Appropriate judgement and problem solving
• Decision making
• Prioritisation & allocation of resources
• Teamwork / est. Framework & systems
• Appropriate evaluation & feedback
• Planned development
• Integrity

IMPORTANT DIMENSIONS:

• Strategic & Analytical thinking
• Good communication (both written and verbal)
• Initiative
• Relationship management
• Time management
• Budget management
• Attention to detail

THIS APPOINTMENT WILL MADE IN LINE WITH THE COMPANY'S EMPLOYMENT EQUITY POLICY

Skills Required