Job Description

Description
About the job
At Adams & Adams, we pride ourselves on being an industry leader in Africa, driven by a commitment to client centricity and unparalleled service. We foster an environment of trust, collaboration and personal growth for our people and our community.
Our success is built on attracting and nurturing exceptional talent while fostering a culture of continuous learning and innovation. We are deeply committed to the development and well-being of our people, striving to create an engaging work environment where everyone can reach their full potential. By empowering our team to bring fresh ideas and innovative solutions to the workplace, we ensure that our clients receive the best possible service.
Job Purpose
The Senior Bulk Patent Renewals Specialist is responsible for managing and processing bulk and individual patent renewals accurately and on time, ensuring compliance with client instructions, internal standards, and statutory requirements while maintaining high-quality communication and record integrity.
Requirements
Key Skills, Knowledge and Competencies

• Ability to manage high-volume bulk renewals and individual cases efficiently.
• Strong understanding of IP management systems (Patricia) and renewal processes.
• Knowledge of statutory requirements, internal controls, and compliance standards.
• High level of accuracy in data entry, grant date validation, and record maintenance.
• Skilled in Microsoft Office (Word, Excel) and quick to learn new systems.
• Ability to interpret data, identify discrepancies, and resolve issues promptly.
• Excellent verbal and written communication skills for client and agent liaison.
• Ability to work under pressure, meet strict deadlines, and manage multiple priorities.
• Basic financial administration knowledge for invoice monitoring and processing.

Key Responsibilities
Bulk Renewal Management:

• Receive and process bulk renewal instructions.
• Open PR matters, set and update terms, acknowledge correspondence.
• Check and dispatch renewal reports and discrepancy letters.
• Ensure timely lodgement and agent instruction.

Data Accuracy & Compliance:

• Validate grant dates for OFS cases.
• Ensure Patricia records are correct and updated.
• Assist with MTO and lapses checking.

Invoice & Financial Administration:

• Monitor agent invoices and assist with entries.
• Check and dispatch related correspondence.

Individual Renewal Support:

• Check and lodge individual renewals during colleague's absence.
• Review RR when required.

Client & Agent Communication:

• Draft and send correspondence for bulk enquiries.
• Monitor confirmation of instructions and renewal certificates.
• Dispatch renewal certificate reports to clients.

Education

• Matric essential; tertiary qualification in administration or IP law advantageous.

Experience

• 2-3 years in patent renewals or IP administration.
• Experience with Patricia system preferred.

Job Specific Competencies

• Attention to Detail
• Time Management
• Resilience Under Pressure
• Initiative & Independence
• Client Service Orientation
• Adaptability

Work with a reputable legal practice at Adams & Adams where we are committed to being responsible business, both in our internal management and in the delivery of client services. We aim to make a positive impact on our clients, colleagues, profession, and the local community.
Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
Yes
Location
Pretoria

Skills Required