Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

Marketing and Project Management Support

• Initiate, coordinate, and execute marketing campaigns and events to position the organisation's brand reputation.
• Conduct internet-based research in the tertiary brand and merchandise environment to ensure brand relevance.
• Assist with surveys and marketing research for the merchandise shops to ensure innovative and trendy products.
• Assist with coordinating and compiling relevant content for the graduation programme.
• Assist with public relations support from DCM for national and international conferences.
• Initiate and coordinate awareness and marketing campaigns, events, and digital advertisements for the merchandise shops to increase sales and visibility.

Brand Administration Management

• Assist with obtaining quotations from graphic designers, marketing, and media agencies.
• Assist with the placement of advertisements and communication notices on internal and external platforms for institutional campaigns and events.
• Assist with approval or rejection of brand applications from stakeholders via the brand approval workflow channel.
• Liaise with internal stakeholders and suppliers regarding booking and updating of content on the UFS billboards.
• Manage the departmental exhibition marketing material bank and ensure quality control.
• Ensure the consistent application of the UFS visual corporate identity at all institutional events, such as graduation ceremonies, Open Days, inaugural and public lecturers, etc.
• Liaise with different stakeholders and arrange brand information sessions and meetings.
• Assist with the creation of PowerPoint presentations.
• Assist with the implementation and embedding of the UFS narrative and Vision 130 in the institution (including updating the toolkit and brand manuals).
• Assist with updating the UFS Corporate Identity Guidelines.
• Assist with drafting monthly reports on activities in the unit for Reputation, Brand and Marketing Management.
• Maintain the updating and uploading of correct and updated UFS branding information on the UFS SharePoint and other platforms, e.g., UFS Web.

Marketing and Sales Assistance

• Assist with the stock-take procedures at the merchandise stores.
• Assist with various front shop duties in the merchandising environment when needed.
• Assist with duties during institutional events of the department on and off campus.

Inherent requirements:

• A bachelor's degree or an advanced diploma/ BTech degree/ postgraduate certificate on NQF level 7 or a three-year national diploma on NQF level 6 in Corporate and Marketing Communication.
• A minimum of one (1) year of relevant working experience relating to the duties and responsibilities.

Recommendations:

• Basic graphic design knowledge.
• Experience in the field of brand application in an institutional/corporate/merchandise environment.
• Driver's license.
• Work experience in the higher education environment
• Proven experience in project management.

Competencies

Required competencies:

• Results-oriented.

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
1 February 2024.

Closing date:
20 November 2023.

Salary:
The annual remuneration package, including benefits, is R 354,408.50- R 444,721.26 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9814 or email or Additionally, kindly contact 051 401 9848 / 9810 / 9813/ 7659 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities.

Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information

University of the Free State