Job Description

Senior Bookkeeperxe2x80x99s responsibilities and duties:

SALES

• Complete weekly, monthly sales report for retail warehouse, Stats SA and Senior Management
• Ensure collection of few debtors sales (Mainly internal and related companies)
• Ensure debtors are credit worthy

Suppliers

• Review Creditors clerksxe2x80x99 supplierxe2x80x99s recons.
• Load creditors and/or sundry payments on bank and/or check creditors payments and release payments
• Ensure creditors gets paid timeously to utilise discount

Cash Book & Banking

• Process the cashbook payments and receipts accurately in Pastel Evolution
• Reconcile cashbook to bank statement daily
• Control cheque books, internal discount cards & loan vouchers
• Ensure enough cash in bank for debit orders, payments and transfer excess cash to investment account
• Weekly cash forecast of creditors that must get paid.
• Check / oversee staff performing parts of above mention functions

Payroll

• Prepare the small internal staff payroll
• Ensure hours, loan deductions, overtime, expenses, are recorded correctly
• Manage record keeping filing of labour issues.
• Calculate department managers incentives accurately and with general managers approval
• Submit Emp201xe2x80x99s monthly & Emp501xe2x80x99s twice a year

• Check the larger outsourced staff payroll hours to the time keeping system
• Check the outsourced payroll deductions are correct
• Liaise with outsourced HR on any corrections or errors, timeously
• Manage the admin of any W&R Seta Graduate or Learnership programs

• Check that ETI for month have been calculated correctly
• Report any issues to the GM
• Prepare labour report monthly
• Check and oversee/train staff performing parts of these above mentioned functions

Audits, Stock Counts & Monthly Management accounts

• Assist in the evenings with stock counts twice a year, if required.
• Audit stock count top values next day to ensure system records stock accurately
• Prepare Pastel set of books to trail balance each month and prepare Management Account(s) and vat returns for Senior Management to review
• Reconcile all accounts by month end and meet deadlines for Management Accounts deadlines
• Assist auditors on yearly audit.
• Reconcile and balance related parties loan accounts
• On the monthly basis forward a completed & verified trial balance to group accountant to prepare the management account

Ad hoc Duties

• Complete Insurance claims
• Help other branches out when bookkeeper is on leave.
• Must have OWN vehicle and be prepared to travel to Motherwell once a week

Computer literacy:

• Sage Evolution (advantage)
• Excel
• E-filing
• Easy File

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