Job Description

BOOKKEEPER AND ACCOUNTS ADMIN (REMOTE, SOUTH AFRICA-BASED)

30,000 ZAR/Month

- Fantastic package to attract a high-calibre candidate and build a long-term working relationship

- Permanent and long-term role

- Rapidly growing company

- Full-time, remote position with UK hours overlap

- Opportunity to work with a collaborative and entrepreneurial team

- Chance to take ownership of key financial and accounts administration processes

- Supportive environment with regular communication and check-ins

Company

Languard Property Management Ltd is a rapidly growing London-based property management company. We manage a portfolio of residential blocks, commercial units, and mixed-use developments, supported by a collaborative and entrepreneurial team that values accuracy, initiative, and trust.

Role Purpose

To maintain accurate and up-to-date financial records for Languard Property Management Ltd and associated companies. The Bookkeeper will be responsible for all day-to-day financial processing, ensuring timely reconciliations, compliance, and management reporting, while supporting a culture of continuous improvement and operational excellence.

Key Responsibilities

Core Bookkeeping & Accounting

Enter transactions in Sage for Languard Property Management Ltd and supporting entities. Record supplier payments, receipts, and service charge transactions in Alto and BlocksOnline. Perform regular bank reconciliations; maintain zero unreconciled transactions older than four weeks. Produce VAT returns for relevant companies. Process payroll for small internal and associated company teams. Manage accounts payable and receivable, including receipting and chasing rents and service charge payments (mainly commercial tenants). Produce month-end management reports within five working days of month-end. Prepare ad hoc financial summaries and reports for Directors and Heads of Department. Respond to accountant queries and provide supporting documentation as needed.

Accounts Administration

Onboard new blocks into company systems, ensuring data accuracy and completeness. Perform financial reconciliations from outgoing agents when properties change management. Enter block and property details into the CRM to maintain up-to-date records.

Reporting & Communication

Report directly to Directors and Heads of Department on financial performance and operational issues. Participate in daily video meetings during onboarding to establish SOPs, culture, and expectations. Maintain regular communication via WhatsApp, quick calls, and structured video check-ins.

Additional

Undertake ad hoc administrative and support tasks as directed by the Directors. Identify and implement improvements in processes, reporting, and efficiency.
Key Performance Indicators (KPIs)

All bank accounts reconciled weekly; zero unreconciled transactions older than four weeks. Month-end management accounts issued within five working days. VAT returns submitted accurately and on time. Payroll processed correctly and on schedule. Queries from Directors, Heads of Department, and accountant handled promptly and accurately. Clear documentation and audit trail for all financial transactions. New blocks onboarded accurately, and financial reconciliations from outgoing agents completed without error.

Reporting Structure

Reports to: Directors
Works closely with: Property Managers, Accountant, and Directors.

Candidate Profile

Essential Experience

Minimum 5 years' bookkeeping experience, preferably within the UK property management or real estate industry. Strong knowledge of Sage, with additional familiarity with Alto and BlocksOnline desirable. Experience handling VAT returns and payroll. Excellent command of written and spoken English and confident communication style. Track record of accuracy, initiative, and reliability in remote roles.

Preferred Background

Experience with UK-based property or block management firms. Previous remote work for UK clients, ideally with full UK hours overlap. Strong understanding of rent and service charge accounting.

Personality & Culture Fit

Languard is fast-paced, entrepreneurial, collaborative, and fun, with a small but growing team where everyone's contribution matters. The ideal person will be:

Operationally precise but always looking for ways to improve systems. Calm, confident, and adaptable, able to work independently with minimal supervision. Trustworthy and accountable, taking ownership of accuracy and deadlines. Comfortable working in a relaxed, informal environment with direct communication. Motivated by being part of a rapidly growing company with opportunities to evolve.

Working Arrangements

Full-time, remote role (South Africa-based with full UK hours overlap). Daily video calls initially during onboarding; then transition to independent working with regular check-ins. Tools: Sage, Alto, BlocksOnline, and standard office communication platforms. Long-term role with opportunity to expand responsibilities as the company grows. The successful candidate will be responsible for managing all of their own taxes and statutory returns in South Africa.

Success in the First 6 Months

SOPs fully implemented and documented. All financial records up to date and accurate. Smooth working rhythm established with Directors and accountant. Improved speed of reconciliations and responsiveness to financial queries. Clear monthly reporting cycle in place and running efficiently. New blocks onboarded accurately and financial reconciliations from outgoing agents completed efficiently.
Job Types: Full-time, Permanent

Pay: R25000,00 - R30000,00 per month

Experience:

bookkeeping: 5 years (Required) UK property: 2 years (Preferred) remote working: 2 years (Required)
Language:

fluent English (Required)
Work Location: Remote