Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. We recommend merging some or all documents into fewer files before submitting.To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

• Oversee the daily operations of the International Institute of the Arts (IIA).
• Manage financial administration, including budget development and expense tracking.
• Coordinate project management for artist residency programmes and other initiatives.
• Facilitate collaboration between internal and external stakeholders.
• Lead fundraising efforts and pursue third-stream funding opportunities.
• Maintain accurate records and reporting for administrative processes.
• Implement community engagement strategies to broaden participation.
• Support the Director of the IIA in executing strategic and operational plans.
• Establish quality assurance measures for residency programmes and projects.
• Liaise with the UFS Office of International Affairs to enhance international collaborations.

Inherent Job Requirements:

• A Bachelor's degree or a B-Tech degree on NQF level 7 in the field of Visual Arts, Performing Arts, Arts Management, or a related field.
• A minimum of two (2) years' relevant experience in administrative support within the arts sector, project management, or higher education administration.

Recommendations:

• Proven experience in financial administration, budget management, and fundraising initiatives.
• Demonstrated ability to coordinate and manage projects effectively, particularly in a cultural or educational context.
• Three (3) years' relevant experience in administrative support within the arts or cultural sectors, including project management and event coordination.
• An Honours degree at NQF level eight (8) in the field of Visual Arts, Performing Arts, Arts Management, or a related field.
• Experience in fundraising and developing partnerships with external stakeholders in the arts community.
• Demonstrated knowledge of financial administration, including budget development and monitoring, in a higher education or cultural organisation.
• Familiarity with governance and policy frameworks relevant to the arts and higher education sectors, ensuring compliance with institutional and regulatory standards.
• Familiarity with community engagement practices and strategies within the arts and cultural sectors.

CompetenciesKey Competencies Required:

• Results Orientated:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

• Strategic Thinking:

- The ability to deal with several activities at a time.
- The ability to plan work and to follow plans.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Strong written communication skills, with the ability to produce clear and concise reports, proposals, and presentations.
- Strong written and verbal, with experience liaising with a range of stakeholders, including academic staff and external partners.
- Familiarity with governance and policy frameworks relevant to transdisciplinary approaches in
- arts projects.
- Understanding of collaborative practices across disciplines to effectively integrate diverse methodologies and perspectives in arts initiatives.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

- The ability to be sensitive and understanding to the needs and feelings of others.
- The ability to interact with others and establish personal connections with people.Assumption of duties:
As soon as possible.Closing date:
7 June 2025Salary:
The annual remuneration package, including benefits is R 388 426.59 - R 487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at . Additionally, kindly contact 051 401 2979/ 9810/ 9814/ 9848 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.