Senior Assistant Officer: Gardening (post Level 12)

Bloemfontein, Free State, South Africa

Job Description

Job Title
Senior Assistant Officer: Gardening (post level 12) (Job ID 4532)
Organizational Unit
University of the Free State -> Vice-Rector: Operations -> Facilities Management
Contract Type

Occupational Level
Bloemfontein Campus - , FS ZA (Primary)

Closing Date
Internal Advert: Only UFS employees and employees of the Service Providers who are employed on the UFS campuses can apply. THIS POST WAS PREVIOUSLY ADVERTISED WITH JOB ID: 4460 (SITE MANAGER – POST LEVEL 12). PREVIOUS APPLICANTS THEREFORE NEED NOT TO REAPPLY FOR THIS POSITION
How to apply:
Hard copy applications may be submitted at:

  • The University of the Free State, George du Toit Building, Human Resources Department, 2nd Floor, Reception: Room S201
  • The University of the Free State, George du Toit Building, Talent Acquisition Office 3rd Floor, Room N331
  • The University of the Free State (South Campus), Admin Building, Principal’s Office, 1st Floor Room B120
  • The University of the Free State (Qwaqwa Campus), Intsika Building, 2nd Floor, Rooms 2027/2026/2023
  • Online through the official UFS vacancy website:
Duties and responsibilities
  • Manage the garden and refuse services.
  • Supply weekly work programs/ schedules to supervisors and teams.
  • Arrangements on gardening and refuse as /when requested from management.
  • Identification of critical work and addressing thereof.
  • Manage fuel, herbicide and equipment management.
  • Ensure garden services programs and equipment are handed to supervisors /teams and that they know what is expected of them for the day / weeks work.
  • Oversee the delivery of the gardening, mowing, herbicide and pruning work schedule.
  • Complete work programs / schedules according to standard operating procedures / protocols as set by the division and signed off.
  • Complete and arrange for any ad hoc requested given verbally or per official communication by management.
  • Work order administration compliance and arrangements completed within set procedure.
  • Comply with all administrative tasks mentioned and given by management.
  • Upkeep, inspections of equipment - ensure all equipment is within health and safety standards.
  • Report any breakages, neglect or replacement requests to management.
  • Responsible to check and control equipment on any loss or stock level differences.
  • Arrangements on stock levels to be addressed well in advance for ordering and replacement.
  • Management of fuel and poison store.
  • Assure that protocol and signoff is complaint.
  • Report, record keeping and signing off of service sheets / registers done weekly.
  • Assist with driving and delivery of personnel, equipment on site.
  • Keep within OHS and traffic SOP.

General Administration
  • Sign off on work programs/schedules.
  • Manage Personnel register management.
  • Work order administration.

Internal Reporting
  • Reporting to line manager on all aspects of Gardening and Refuse Services.
  • Risk and process management.

Personnel Management
  • Manage personnel within the division.
  • Responsible for mentoring and assistance.
  • Manage workflow.
  • Scheduled meetings with personnel.
  • Communication, assisting and address operational matters.
  • Resolve and address any time keeping and personnel.
  • Manage employee leave and performance
  • Manage team leaders and teams to assure operational standards are met, as set by division and management.

Quality Assurance
  • Ensure all grounds / terrain are maintained within accordance to standard procedures and specifications.
  • Ensure on quality; sufficient material and equipment used and supplied.
  • Comply with health and safety standards.
  • Ensure personnel comply with PPE and wearing standard uniform before assigned to work schedule.
  • Ensure clean work space and service quarters.
Inherent Job Requirements
  • A minimum of two (2) years’ experience in duties listed above.
  • Grade 12 on NQF level 4.
  • EB driving license.
  • General gardening maintenance knowledge.
  • Relevant management skills.
  • People skills.
  • Computer literate.

Key Competencies Required:
  • Business Acumen
  • Results Orientated
  • Strategic Thinking
  • Leading
  • Building Coalitions
Required Documents
Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
  • Certified copies must not be older than 6 months
  • A detailed curriculum vitae and cover letter
  • Certified copies of all academic records
  • Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications)
  • A Certified* copy of your identity document
  • Proof of registration with a Professional Body (if applicable)
  • A copy of your driver's license (if applicable)
Assumption of duties:
As soon as possible. Enquiries:
For enquiries, please feel free to contact me at 051 401 9848 or email at or Additionally, kindly contact 051 401 9857 /9810 /9003 for assistance. Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. General:
The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and the employee profile of the specific department/division. The UFS is committed to the pursuit of excellence, diversity and redress in achieving its equity targets. Our Employment Equity Plan is available at Equity Plan_July2017.pdf. For this post, we seek particularly to attract black (i.e. African, Coloured and Indian) and disabled South African candidates.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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Job Detail

  • Job Id
  • Industry
    Not mentioned
  • Total Positions
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
  • Job Location
    Bloemfontein, Free State, South Africa
  • Education
    Not mentioned