Job Description

Job Title
Senior Assistant Officer (post level 12) Job ID: 6163
Organizational Unit
University of the Free State -> Vice-Rector: Operations -> Finance
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
10/6/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

- Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals). Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Create Purchase Orders on PeopleSoft Financials for the requisitions received from departments Close/cancel/amend Purchase Orders Obtain quotations when requested.

Inherent requirements:

Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in the field of accounting. Minimum of one (1) year's experience in Supply Chain Management.

Recommendations:

Knowledge of PeopleSoft Financials
Competencies

Required competencies:

Results Orientated:

The ability to stick with tasks, not give up, and overcome obstacles in completing one's task. The ability to be reliable, responsible, dependable and to fulfil obligations.

o Strategic Thinking:

The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

o Business Acumen:

The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office.

o Leading:

The ability to maintain high levels of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

o Building Coalitions:

The ability to be sensitive and understanding to the needs and feelings of others. The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:

As soon as possible.

Closing date:

10 June 2025

Salary:

The annual remuneration package, including benefits is

R388 426.59 - R487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact

051 401 2979

or email

JardineS@ufs.ac.za

or

Recruit@ufs.ac.za.

Additionally, kindly contact 051 401 9813 /9810 /9848 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf


The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.


The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.