Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.
Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Summary of the position
The primary responsibility of the Accounting and Reconciliations Senior Administrator is to reconcile and manage the unit trust fund , Hedge and Offshore Fund accounts within Funds Services. The individual will be required to reconcile the investor and fund transactions; bank reconciliation and fund units efficiently, accurately and within daily deadlines; as well as setting up and ensuring checklists and standards are adhered to.
Outline of main duties and responsibilities
The Accounting and Reconciliations Senior Administrator - Transfer Agency will be expected to:

• Maintain daily Bank Reconciliations;
• Maintain Daily Stock Reconciliations;
• Prepare daily repurchase/commission/income distribution payment reconciliations
• Investor payments and collections - including manual payments
• Adhering to strict turnaround times in respect of queries reported to clients;
• Investigate and provide feedback on all reconciliation items - bank, stock, commission, etc.
• Achieving deliverables against agreed deadlines and managing of expectations with clients;
• Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
• Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
• Provide input and assistance on accounting-related projects;
• Set-up of new fund and client GL, Bank Reconciliation and testing
• Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
• Handling ad hoc requests and requirements;
• Flexibility to work non-standard working hours and South African public holidays;
• Checking all outputs for accuracy and completeness;
• High levels of engagement with both Maitland clients and the certain Investors
• Support and input to project work such as system upgrades and taking on of new clients.
• Develop a strong working relationship with the other Apex Offices.

Skills and experience required
The successful candidate will:

• An Accounting degree or diploma or currently studying towards degree (at least 1st year completed successfully);
• A minimum of 4 years experience ideally gained in a Unit Trust/Financial Services environment;
• Excellent communication skills (written and verbal),Ideally exposure to a client services/call center environment;
• Previous bank reconciliation or accounting experience with exposure to a Unit Trust or Hedge Fund environment is advantageous;
• Strong accounting and analytical skills essential;
• Strong accounting reconciliation skills essential;
• A track record of successfully working within a team;
• A good working knowledge of MS Office, Pastel. Accurate or any other bank reconciliation system;
• Above average communication skills (written and verbal);
• Prepared to work in a dynamic environment;
• Accurate execution of tasks;
• The ability to manage time effectively;
• Willingness and positive attitude;
• Good understanding, knowledge and experience of Transfer Agency back office administration processes;
• To work independently in meeting deadlines and still work within a team environment track record of achievement

Reporting structure
The Accounting and Reconciliations Senior Administrator will report to the respective Manager - Transfer Agency, based in Cape Town.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.