Job Description

We are seeking a detail-oriented and experienced Senior Accounts Payable QuickBooks Bookkeeper to join our finance team. The ideal candidate will be responsible for managing the full accounts payable function, ensuring accuracy, timeliness, and compliance in all financial transactions. This role requires extensive experience with QuickBooks, strong organizational skills, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
Manage the end-to-end accounts payable cycle, including invoice processing, payment runs, and expense reimbursements.
Accurately capture and reconcile vendor invoices in QuickBooks, ensuring proper coding and approval.
Maintain and update vendor records, including contact details, tax information, and banking details.
Perform monthly and year-end reconciliations for accounts payable, general ledger accounts, and credit card statements.
Ensure compliance with company policies, internal controls, and tax regulations (including VAT or applicable regional tax requirements).
Prepare and process weekly and monthly payment batches, ensuring timely and accurate disbursements.
Monitor the aged payables report, follow up on outstanding items, and resolve discrepancies or disputes with vendors.
Support the month-end closing process by providing accurate accruals, reconciliations, and supporting documentation.
Collaborate with the finance and procurement teams to ensure proper purchase order matching and cost allocation.
Generate reports and analyses related to accounts payable activities for management review.
Assist with audit preparation and documentation related to payable accounts.
Requirements:
5+ years of bookkeeping experience, with at least 3 years in an accounts payable focused role.
Proven proficiency with QuickBooks (Online or Desktop) certification preferred.
Strong understanding of GAAP principles and accounting procedures.
Excellent attention to detail and high level of accuracy.
Proficient in Microsoft Excel and other accounting tools.
Strong organizational and time management skills with the ability to meet deadlines.
Exceptional communication and problem-solving abilities.
Experience in multi-entity or multi-currency environments is advantageous.
Diploma or degree in Accounting, Finance, or related field preferred.
Preferred Attributes:
Ability to work both independently and collaboratively within a team.
Strong integrity and commitment to maintaining confidentiality.
Proactive approach to identifying and resolving discrepancies.
Experience working in professional service firms or legal environments (advantageous if relevant).

Skills Required